Assistant to the Executive Director

Company Description Weldone Global DF Trading FZC is a global trading and market development company that connects brands, suppliers, distributors, and markets across borders. The organization operates at the intersection of international trade, distribution, sourcing, and market expansion, helping businesses identify opportunities and build strategic partnerships. With a strong focus on beverages and consumer products, Weldone Global leverages market knowledge, international networks, and commercial expertise to support long-term growth. Its services span global sourcing and procurement, import and export, international distribution partnerships, market entry and expansion, and brand representation. The company’s mission is to make global trade more accessible, connected, and commercially meaningful for both emerging and established businesses.Role Description The Assistant to the Executive Director is a full-time, on-site role based in Mumbai, supporting the Executive Director in day-to-day operations and strategic initiatives. This position involves managing calendars, scheduling meetings, coordinating travel, and preparing documents, presentations, and reports. The assistant will handle correspondence, maintain organized records and files, and support office administration to ensure smooth workflow. The role includes gathering and analysing information for decision-making, tracking key tasks and deadlines, and liaising with internal teams and external partners across global markets. The Assistant to the Executive Director will also help prepare meeting agendas and minutes, follow up on action items, and provide general administrative and coordination support as needed.QualificationsStrong communication skills, including clear written and verbal communication and professional correspondence.Experience in administrative assistance and office administration, including calendar management, scheduling, and documentation.Solid analytical skills to research, compile, and interpret data for reports and decision support.Excellent organization skills, with the ability to manage multiple tasks, prioritize effectively, and maintain accurate records.Proficiency with office productivity tools (e.g., MS Office or similar), and comfort working with digital files and systems.Must have experience in Travel and Hotel Bookings.Attention to detail, reliability, and a proactive approach to supporting senior leadership.Ability to work on-site in Mumbai and collaborate with diverse, cross-border teams and partners.Relevant diploma or degree in Business Administration, Commerce, or a related field; experience in international trade or FMCG sectors is an advantage.