Associate Manager – Executive Office Operations

Job SummaryCoordinate the enterprise calendar, decision forums, and governance mechanisms for the CEO by coordinating cross-functional inputs, documentation, and communications to ensure efficient, transparent, and well-governed executive operations.ResponsibilitiesEnterprise Calendar & CEO Decision ForumsManage the enterprise calendar by synchronizing decision forums, review sessions, and stakeholder meetings to ensure timely deliberation and alignment of Expo priorities.Facilitate the timely dissemination of CEO decisions and forum outcomes to relevant functions, in coordination with Correspondence & Records Management for official memoranda and correspondence.Support continuity of executive operations by maintaining backup plans and delegate processes, in coordination with Correspondence & Records Management for documentation repositories, to minimize disruption during peak event periods.Undertake ad-hoc assignments and requests from the CEO and CEO Office leadership within the scope of CEO Office Operations.Board & Committee Briefing Pack IntegrationCoordinate board and committee briefings by consolidating inputs from all verticals and ensuring integration with the Secretariat and Decision Support to maintain transparency and compliance with governance protocols.Coordinate the compilation and timely circulation of decision packs for CEO forums, in coordination with Decision Support for analysis and decision briefs.Governance AlignmentFacilitate governance alignment by organizing executive councils, steering committees, and working groups to ensure coherent implementation of strategic objectives.Track enterprise governance compliance by monitoring adherence to decision-making frameworks and escalation procedures to uphold transparency and institutional discipline.Implement standardized templates and approval workflows for decision forums, in coordination with Correspondence & Records Management for document control and archiving, to safeguard decision traceability.Cross-functional Initiatives & Structured ReviewsMonitor cross-functional initiatives by maintaining registers of inter-departmental projects and follow-up actions to track delivery progress and escalate risks early, excluding special projects coordinated by Decision Support.Support structured reviews by scheduling quarterly performance and risk meetings with vertical heads to maintain momentum across critical initiatives.Implement workflow automation by adopting collaborative tools for tracking CEO requests and actions to enhance responsiveness and accountability.Educational QualificationsBachelor’s degree in Business Administration, Public Administration, Management Information Systems, Project Management, or a related field.Master’s degree in a relevant field is preferred.Professional Certifications PreferredProject Management Professional (PMP) or equivalent certification is an advantage.Governance or corporate secretarial certification is an advantage.Experience5+ years of relevant experience, including supervisory or managerial roles.Nature of ExperienceExperience in a CEO office, executive office, or corporate governance function within a large organization.Experience coordinating executive decision forums, steering committees, and board or committee briefing materials.Experience tracking cross-functional initiatives, actions, and executive requests.Experience in giga-projects, major events, or government or semi-government organizations is preferred.Job Specific SkillsExecutive calendar and decision-forum management.Preparation of decision packs, briefings, and executive reports.Governance frameworks, escalation procedures, and compliance monitoring.Action tracking, registers, and follow-up management.Documentation protocols, approval workflows, and records management.Collaborative and workflow automation tools.Business writing and communication in Arabic and English.Stakeholder coordination with senior leadership.Discretion and confidentiality in handling sensitive information.