Back Office Assistant

Sonae Sierra is a fully integrated real estate company delivering end-to-end solutions across development, management, and investment.Our international presence spans 36 countries in Europe, Latin America, Africa, and Asia, supported by a team of around 900 people.With over 35 years of experience, we manage more than €6.8 billion in assets across a diverse range of classes and have built a solid track record with leading investors and financial institutions.Guided by strong ethical principles and a deep commitment to sustainability, we are focused on long-term value creation, operational excellence, and growth.At Sonae Sierra, you’ll thrive in an open-minded, multicultural community that values diverse perspectives and expertise. Here, you’re empowered to own your journey, tap into a rich ecosystem of learning, and build a meaningful career, shaping the future of real estate.We are seeking a highly motivated Assistant, Back Office to join our team. The successful candidate will ensure all administrative support tasks (mail; telephone; meetings; business reports etc) for the company/department Back Office , Corporate Service and Legal CorporateThe location: Bucharest, Romania

Key Responsibilities

Administrative Tasks:Keeping relations with suppliers and clientsReception activitiesTo archive documents for the Administrative OfficeSchedule meetings/meeting rooms and handle phone callsTo collect signatures for various documentsTo manage the invoices received: to scan them in SAP only when neededTo prepare all correspondence to be sent by post and express courierProvide support for obtaining tax certificates, registration of contracts, delivery and collection of bank documents for tenants (enforcement of guarantees, deposit of promissory notes)To manage and classify documents for the department/company in SierraDocsTo provide general administrative assistance (preparation of letters and documents, additions, translations)To ensure business trip arrangements for all departmentsKeeping relations with suppliers and clientsReception activitiesTo archive documents for the Administrative OfficeSchedule meetings/meeting rooms and handle phone callsTo collect signatures for various documentsTo manage the invoices received: to scan them in SAP only when neededTo prepare all correspondence to be sent by post and express courierProvide support for obtaining tax certificates, registration of contracts, delivery and collection of bank documents for tenants (enforcement of guarantees, deposit of promissory notes)To manage and classify documents for the department/company in SierraDocsSafety and health responsibilities:To know and respect the work Safety & Health law and regulationTo execute his own activity without putting in danger himself or the teamTo inform the authorized persons about any technical disorder or any situation that can degenerate into work accidents or professionals’ diseasesTo inform the safety and health responsible about any work accident he or a member of the team was involved in, as soon as he is aware of itTo stop immediately the work process if an imminent risk of an accident occursTo respect the rules of defence against fire on which he was taught at the periodical trainingTo use all the equipment properly according to instructionsNot to manipulate incorrect the protection equipmentTo inform immediately about any situation that is considered as a fire risk and about any disorder of the fire protection and extinguish systems/equipmentsTo cooperate with the assigned employees for implementing the measures regarding fire defenceTo do his best in giving support to the employees that are in a dangerous situation, without putting himself or other at risk.The employee will be required to attend regular training.The employee is not allowed to use improvisations for electrical installations and is not allowed to intervene to remedy faults in electrical installations.The employee will comply with the provisions of the traffic code when travelling from home to work and vice versa.The employee shall respect the access ways in the workplace and the travel within the Park Lake Mall building.

Qualifications

At least lyceum with final certificate. Secretarial Studies would be a plusStrong Communication skillsFluency in English, both spoken and written (European English Level C1)Very organized personEnthusiastic and reliableDetails orientedTeam playerGood level of Office, Email and InternetDoes this sound good to you? Please contact me or apply directly!