Back Office Manager- Operations

Job description:We are seeking a dynamic Back Office Manager to join our team with 3+ years experience. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments.Key Responsibilities:1. Back Office ManagementOperational Support: Oversee internal processes, manage databases, and ensure proper filing and record-keeping.Inventory Management: Monitor office supplies and ensure timely reordering.Financial Administration: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.Compliance: Ensure adherence to company policies and relevant regulations.Client Relations & Follow-ups: Engage with clients to follow-up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone, including inquiries about products, services, and solutions.Cheque Collection Scheduling: Coordinate with clients to schedule cheque collections and ensure timely processing.2. Office ManagementOffice Environment: Ensure a clean, organized, and productive workspace for all employees.Facility Management: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).Health & Safety: Ensure compliance with safety protocols and implement risk assessments as needed.Calendar Management: Oversee scheduling of meetings, events, and appointments for management and staff.Contract management: Ensuring all company contracts are up-to-date and compliant with regulations, including the Trade License, MOA (Memorandum of Association), and other legal documentation.Document Tracking: Maintain records of contract renewals, deadlines, and necessary amendments.Asset Tracking & Allocation: Maintain detailed records of company assets, including company cars and employee-assigned equipment (laptops, phones, etc.), and ensure that employees receive the necessary documentation and equipment.Maintenance & Audits: Oversee the regular maintenance and updates of company vehicles and equipment.3. Human Resources Assistance:· Employee Onboarding and Offboarding: Collaborate with HR and PRO for onboarding processes, ensuring employees have necessary documents and equipment.Payroll Support: Verify attendance and assist with payroll processing.Employee Welfare: Coordinate with HR to implement employee engagement activities and wellness programs.Experience & Qualification :Work experience : 3-6 years of UAE experience.Bachelor's degree in a relevant field or equivalent combination of education and experience.Solid Administration skills required.Advanced English language skill is a must.Females ONLY apply.Should be available to join immediatelySalary Range : AED 5000 - AED 5500