Bid Coordinator

The Bid Coordinator plays a key role in managing and supporting the preparation, coordination, and submission of competitive bids and proposals. This role ensures that all tender submissions are compliant, compelling, and aligned with the company’s strategy. The position requires strong organizational skills, attention to detail, and effective cross-functional collaboration with design, operations, legal, finance, and other relevant teams.Key Responsibilities:Manage the end-to-end bid process, from opportunity identification through to final submission.Coordinate with internal stakeholders to gather the required information and ensure timely delivery.Review tender documents, including RFPs, RFQs, and ITTs, to identify requirements, deliverables, and submission deadlines.Prepare and maintain bid timelines, trackers, and compliance checklists.Assist in writing, editing, reviewing, and formatting technical and administrative sections of bids and proposals.Ensure accuracy, consistency, and alignment with client requirements and company branding.Compile and organize supporting documentation, including company profiles, project case studies, employee CVs, certifications, and other required documents.Review bid submissions to ensure compliance with client specifications, tender requirements, and company standards.Support risk assessments and ensure that contractual requirements and obligations are properly addressed.Conduct final quality checks before submitting proposals and tender documents.Act as the central point of contact between all departments involved in the bid process.Liaise with clients to obtain clarifications and provide updates throughout the tender stages.Maintain and regularly update the bid library, proposal templates, and relevant databases for future use.Track bid outcomes and prepare win/loss analysis reports.Identify lessons learned and recommend improvements to enhance future bid submissions.Support the development of bid strategies in collaboration with the Business Development team.Requirements:Bachelor’s degree in Business Administration, Marketing, Engineering, Architecture, or a related field.5–8 years of experience in bid coordination, proposal coordination, tender management, business development, or a similar role.Previous experience in the UAE market is preferred.Experience in the Architecture, Engineering, Construction, Interior Design, or Fit-Out industry is highly preferred.Strong knowledge of the end-to-end bid and tender process.Experience reviewing and responding to RFPs, RFQs, ITTs, and other tender documents.Strong proposal writing, editing, formatting, and document management skills.Excellent organizational and project coordination skills, with the ability to manage multiple bids and deadlines simultaneously.Strong attention to detail and ability to conduct compliance and quality checks.Excellent communication and stakeholder-management skills.Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.Experience using bid management platforms, CRM/ERP systems, or document management systems is an advantage.Ability to work effectively with cross-functional teams, including Sales, Design, Operations, Finance, and Legal.