Bidding Specialist

Role PurposeThe Bidding Specialist manages the end-to-end tender and bidding lifecycle across government and private-sector opportunities, from opportunity sourcing and qualification through submission, award, and handover.The role ensures that qualified opportunities are properly assessed, coordinated, tracked, and submitted in full compliance with tender requirements and deadlines, while maintaining accurate bidding records, qualification documents, and company reference experience.Key ResponsibilitiesOpportunity Sourcing & QualificationMonitor government and private tendering platforms, including Etimad, as well as opportunities received through Sales, partners, and other channels.Review tender documents, evaluation criteria, eligibility requirements, scope, and special conditions to assess opportunity suitability.Conduct preliminary qualification and identify commercial, technical, contractual, or compliance risks.Prepare clear Go / No-Go recommendations and coordinate qualified opportunities with Sales for the pursue decision.Ensure pursued opportunities are accurately registered and maintained in the CRM.Bid Coordination & TrackingCoordinate qualified opportunities with Sales and Presales and confirm ownership, responsibilities, and submission timelines.Maintain an up-to-date bid tracker covering opportunity stage, owner, deadline, platform status, qualification progress, and outcome.Manage pre-qualification and post-qualification requirements and follow up on requests received through tendering platforms or client correspondence.Coordinate required company documents, certificates, classifications, bid bonds, performance bonds, and other tender requirements with relevant internal teams.Monitor critical deadlines and proactively escalate risks that may impact qualification or submission.Follow opportunities through clarification, evaluation, qualification, and award stages until an award letter or purchase order is issued.Compliance & SubmissionConduct the final compliance review of approved technical and financial proposals before submission.Verify mandatory forms, compliance matrices, pricing schedules, signatures, stamps, supporting documents, file formats, and naming requirements.Ensure proposals address all requirements stated in the tender documents, terms and conditions, and annexes.Submit approved proposals through the relevant tendering platform within the required deadline and maintain submission evidence and records.Post-Award & HandoverCompile the complete awarded opportunity package, including tender documents, approved technical and financial proposals, cost sheets, award letters or purchase orders, and related documents.Coordinate the formal handover to the Delivery / PMO team, ensuring clear communication of scope, contractual obligations, deliverables, and commitments made during the bidding stage.Follow up on contracts, completion certificates, and reference documents required for future qualifications.Maintain and continuously update the company’s reference experience, qualification records, and bidding documentation.Qualifications & ExperienceBachelor’s degree in Business Administration, Engineering, Information Technology, or a related field.2–5 years of experience in bidding, tender management, proposal coordination, presales coordination, or contracts administration, preferably within the technology, consulting, or digital transformation sector.Practical experience managing government and private-sector tenders throughout the competition lifecycle.Hands-on experience with Etimad and other government tendering platforms.Good knowledge of Saudi government procurement procedures, tender documentation, and qualification requirements.Experience coordinating technical and financial proposals with Sales, Presales, Finance, and Delivery teams.Proficiency in Microsoft Word, Excel, and PowerPoint, with experience using CRM systems.Professional proficiency in Arabic and English, both written and spoken.Core CompetenciesStrong attention to detail and compliance.Excellent deadline and priority management.Analytical judgment in evaluating tender requirements and qualification criteria.Strong coordination across Sales, Presales, Finance, and Delivery / PMO.High level of documentation ownership and accuracy.Effective written communication and professional client correspondence.Ability to manage multiple active bids simultaneously in a deadline-driven environment.