Bilingual Executive Assistant (Spanish-English)

We are seeking a highly organized, proactive, and dependable Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The ideal candidate has excellent English communication skills, strong attention to detail, and a proven background in project management or operationsRequirements

Key Responsibilities

Manage and maintain executive calendars, schedules, and appointmentsSchedule meetings, calls, interviews, and other appointments while coordinating with multiple partiesSend meeting confirmations, reminders, follow-ups, and calendar invitationsCoordinate internal and external meetings and ensure all necessary details are communicatedAssist with appointment setting and follow-up communication with prospects, clients, candidates, and business contactsCreate, publish, and manage job postings across various hiring platformsAssist with recruiting by reviewing applicants, coordinating interviews, communicating with candidates, and tracking hiring progressMaintain organized records of candidates, applications, interviews, and recruitment activitiesSupport project management by tracking tasks, deadlines, deliverables, and project statusCoordinate with team members to ensure projects and assigned tasks stay on scheduleMaintain project management platforms such as Asana, ClickUp, Trello, Monday.com, or similar toolsFollow up with team members on outstanding tasks and provide status updates to leadershipPrepare reports, documents, spreadsheets, presentations, and other administrative materialsManage and organize emails, messages, files, and other business communicationsConduct research and compile information as requested by leadershipAssist with CRM updates, lead tracking, and maintaining accurate business recordsSupport recruitment, sales, marketing, and administrative initiatives as neededHelp create, improve, and document internal processes and workflowsOrganize digital files, documents, contracts, and other company informationCoordinate special projects and administrative assignments from leadershipProactively identify tasks, issues, or opportunities that require attention and communicate them to leadershipPerform other administrative and project-related duties as assignedQualifications & Skills:Minimum of 2-3 years of experience as an Executive Assistant, Virtual Assistant, ProjectCoordinator, Operations Coordinator, or similar roleExcellent written and verbal English communication skillsStrong appointment-setting, scheduling, and calendar management experiencePrevious experience with project management, project coordination, or operations is highly preferredExperience creating and managing job postings on platforms such as Indeed, LinkedIn, Facebook, or similar hiring websitesExperience assisting with recruitment and candidate coordination is a plusStrong proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google SheetsExperience with project management platforms such as Asana, ClickUp, Trello, Monday.com, Notion, or similar toolsFamiliarity with CRM systems and other business softwareExcellent organizational and time-management skillsStrong attention to detail and ability to follow through on tasksAbility to manage multiple projects, deadlines, and priorities simultaneouslyStrong follow-up skills and ability to keep team members accountable for assigned tasksProactive problem-solving mindset with the ability to work independentlyAbility to communicate professionally with executives, clients, candidates, and team membersHighly dependable, organized, and adaptable in a fast-paced environmentStrong sense of confidentiality, professionalism, and integrityAbility to learn new software, systems, and processes quicklyBenefitsPaid trainingWork from home