Business Aircraft Aviation Accountant

Business Aircraft Aviation AccountantRole OverviewA Business Aircraft Aviation Accountant is responsible for managing and overseeing all financialactivities related to the operation of owned and/or chartered business aircraft (private jets).This role requires specialized expertise in aviation accounting, operational finance, charter activities,maintenance cost control, crew expenses, and high-value asset management. The position ensurescompliance with aviation-specific financial regulations and supports cost efficiency for private aircraftoperations.General Responsibilities1. Operational Cost Management• Track, review, and control monthly operational expenses related to owned aircraft, includingbut not limited to:• Crew salaries, expenses and allowances• Fuel• Maintenance• Insurance• Catering• Ground services• Tickets and hotels expenses and costs.• Process vendor and service supplier invoices and ensure timely payments.2. Invoice Verification & Reconciliation• Verify and reconcile invoices against flight operations, requirements, and supporting receipts.• Ensure accuracy of records and proper allocation of expenses.3. Flight Payback & Internal Invoicing• Prepare and issue internal flight payback invoices upon trip completion.• Submit invoices for internal approval, monitor postings, and follow up with accounts.4. Cash Float Reconciliation• Perform monthly or ad-hoc reconciliation and adjustment of:• Aircraft cash floats• Driver cash floats5. Budgeting & Forecasting• Develop and monitor operating budgets for:• Aircraft operations• Maintenance programs• Upgrades and modifications• Prepare financial forecasts based on utilization and operational demand.6. Aircraft Acquisition & Ownership Accounting• Maintain financial records for aircraft purchase, leasing, and ownership.• Manage accounting for:• Depreciation• Lease terms• Financing payments and interest7. Audit Preparation• Support internal and external audits related to aircraft operations and ownership.• Ensure accuracy, compliance, and completeness of financial records.8. Cost Control & Optimization• Identify opportunities to reduce and optimize operational and ownership costs whilemaintaining safety and compliance standards.9. Financial Reporting• Prepare regular financial reports providing insight into:• Operating cost efficiency• Aircraft utilization• Expense trends10. Financial Statements• Prepare annual financial statements, including:• Income Statement• Balance Sheet• Cash Flow Statement• Budget and Forecast ReportsEducation• Bachelor’s degree in accounting, Finance, or related field• Professional certifications in aviation accounting or aviation finance are considered a strongadvantageExperience• 3–7 years of accounting experience, preferably within:• Business aviation• Private jet operations• Commercial airline operations• Proven experience managing financial aspects of:• Aircraft operations• Charter activities• Aircraft acquisition and leasing• Maintenance and overhaul costs• Strong familiarity with aviation operations and maintenance environments.• Knowledge of civil aviation authorities, aviation terminology, regulations, technologies, andabbreviations.• Comprehensive understanding of aviation accounting practices, including:• Fuel management and calculations• Aircraft logbooks• Maintenance and MRO costs• Flight and ground operations• Airport and navigation fees• Overflight permits and permissions• Crew-related expenses• Strong knowledge of MSP programs, including:• Engine programs• APU programs• Other aircraft maintenance programs• Solid experience reviewing aviation financial and commercial contracts, including:• Charter agreements• Aircraft management agreements• Aircraft purchase agreements• Maintenance and service contracts• Crew contractsKey Skills1. Financial Expertise• Strong command of accounting principles related to business aircraft operational expensesand ownership costs.2. Attention to Detail• Ability to manage high-value assets and ensure accuracy and regulatory compliance.3. Analytical Skills• Strong capabilities in budgeting, forecasting, and financial analysis for complex aviationoperations.4. Regulatory & Tax Knowledge• In-depth understanding of aviation-related tax regulations, including:• Depreciation• Use and VAT taxes• Tax planning and deductions5. Software Proficiency• Experience with financial and ERP systems, including:• Oracle• Financial portals• Microsoft Office (Excel, Word, PowerPoint)6. Communication Skills• Ability to clearly communicate financial data and insights to:• Aircraft owners• Senior executives• Operational and maintenance teams7. Problem-Solving• Ability to address financial challenges related to:• Unexpected operational costs• Regulatory or contract changesOther Requirements• Strong understanding of:• Business aircraft operations• Chartering models• Aircraft management and fractional ownership• Knowledge of aviation tax structures and financial complexities of high-value aircraftoperations.• Excellent organizational skills and the ability to perform in a fast-paced, high-pressureenvironment.