Business Assistant

We are looking for Business Assistant to join us at SHAREWORK. Business Assistant is responsible for coordinating comprehensive administrative and secretarial support to enhance operational efficiency for senior leadership!!Manage complex calendars, scheduling meetings, and coordinating appointments for multiple senior leaders.Coordinate all logistical aspects of executive meetings, workshops, and events, including venue booking, catering, and material preparation.Handle and screen executive communications, including emails and phone calls, drafting professional correspondence and routing inquiries appropriately.Prepare and consolidate documents, presentations, and reports for executive review, ensuring accuracy and adherence to company templates.Process and track expense reports, invoices, and purchase requisitions in compliance with financial policies and procedures.Arrange complex domestic and international travel, including flights, accommodation, visas, and detailed itineraries for executives.Collaborate with other administrative professionals to ensure consistent and high-quality support across departments.Contribute to the improvement of administrative processes by identifying inefficiencies and suggesting practical solutions.Ensure compliance with applicable industry standards, regulatory requirements, company policies, and quality frameworks applicable to the role and assigned projects.Perform other tasks as assigned by Managers.

Requirements

Bachelor's degree in Business Administration, Foreign Languages, or a related field.Minimum 2 years of proven experience in an executive assistant, personal assistant, or senior secretarial role. Professional certifications in office administration or secretarial studies are an advantage.Experience in cost/resource tracking, organize department activities, prepare management report.Structured and organized approach to calendars, correspondence, and administrative workflows.Communication Tools Usage.Proficient in English Communication.Proficient in Office Applications (e.g. MS Word, Excel, PPT).Responsive and service-oriented mindset toward stakeholders.Flexible and adaptable to last-minute changes and urgent requests.

Benefits

Salary: NegotiableWork in a dynamic, creative environment with young, close colleagues.13th-month salary bonus, hot bonus, salary/performance review, ...Social, health & unemployment insurance based on Labor Laws;Participate in Company and Group activities: Team building, travel, healing retreat, ...Opportunities for development and advancement.If you are interesting in working with us, please feel free to contact me via maihk@upsharework.com or Zalo: 0904013272 (Khánh Mai) for further support. Thank you so much.