Business Development Administrator

The Business Development Administrator is responsible for providing administrative and coordination support to the Business Development team by managing pre-qualification submissions, maintaining client and project databases, coordinating business development activities, and ensuring accurate documentation and compliance. This role plays a key part in supporting business growth by ensuring timely submissions, maintaining quality records, and facilitating communication with clients and internal stakeholders.Position description:Maintaining BDD HubTo prepare and submit Pre-Qualification Questionnaires, Presentation and etc.Research for client contact details and ensuring that Depa is short-listedEnsuring the highest quality and compliance in all Pre-Qualification documents submitted to the client.Follow-up with the clients to ensure that we are short-listed and tender documents are received.Ensure all project leads are entered in Gate 1.Gate 1 reports to be submitted to Finance.Maintain client database of project owners / developer, project management, consultant and main contractors.Ensuring standard Pre-Qualification and Company Profile are updatedQuality Objective to submit to QA/QC Department.Maintaining Pre-qualification Registration and Lead log in a timely mannerManaging and monitoring events date such as awards night (CID, Big Projects Awards etc), preparing presentation and questionnaire.Creating and maintaining a list/database of prospect clients; maintaining a database of leads, Pre-qualification and all other BD logsCreating informative presentations within company guidelines and capability statementUpdating Company Gate SystemDocument Control all BD Admin Files to correct filling systemCompleting Pre-qualification Questionnaire for clients, Expression of interest letters, Regret letters and all other BD related documents.Prepare all forms in oracle as per company DOA proceduresArrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidayCategorize Tender into A, B, COrganizes and invites for Tender Kick off meeting with all departments and tender review meeting for CAT A Tenders.Keep Tracks of tender, presentations and PQ SubmissionManage Marketing, branding and awards activities and presentationsAssist BDD with all BD ActivitiesData Entry for gatesOrganizes clients data and register as well as leads registerPrepares letters, EOI, Regret letters , meetings, etc.Minimum qualificationsDegree/ Diploma in Marketing / e Commerce / PRMinimum experience4-9 years in similar role, working in a PR Industry.Competencies (knowledge, skills, general abilities)Proficient in English LanguageComprehensive knowledge of all facets of the business development process.Solid financial, business and industry insights and consultative selling skillsWell organized and methodical in how business is conductedSelf-motivated with string communication and organizational skillsCollaborative team playerStrong organization skills.