Business Support Assistant / Business Support Coordinator / Administrative Executive

Business Support Assistant / Business Support Coordinator / Administrative ExecutiveRole Description We are seeking a versatile, efficient, and detail-oriented Business Support Assistant / Business Support Coordinator / Administrative Executive to drive seamless cross-departmental operations and provide dedicated administrative support across business units. In this entry-to-mid level role, you will report to the Business Operations Lead or Office Manager and collaborate closely with Executive Leadership, Sales, Marketing, Project Management, and Finance teams. You will be responsible for streamlining operational workflows, coordinating inter-departmental communications, managing documentation systems, and organizing key corporate activities. Responsibilities include scheduling leadership meetings, preparing business presentations and management reports, tracking project deliverables, managing vendor invoices, and handling executive logistics. Success in this position requires excellent organizational skills, strong digital literacy across office productivity suites, clear written and verbal communication, and the adaptability to support changing operational priorities in a fast-paced corporate environment.QualificationsEducation: Bachelor's degree or Diploma in Business Administration, Management, Corporate Communications, Commerce, or a related discipline.Business & Operational Support: Proven experience coordinating business administration, cross-functional project tracking, and workflow facilitation within a structured corporate setting.Executive & Office Logistics: Experience managing executive calendars, organizing internal/external stakeholder meetings, preparing agendas, recording minutes, and arranging travel itineraries.Document Management & Reporting: Strong capability in drafting formal business correspondence, formatting standard operating procedures (SOPs), and compiling data into clear reports and presentation decks.Productivity & Digital Tools: High proficiency in Microsoft 365 or Google Workspace (Docs, Sheets/Excel, Slides/PowerPoint) and familiarity with collaboration tools (e.g., Slack, Microsoft Teams, Asana, or Trello).Spreadsheet Proficiency & Analytics: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, data filters, and basic formulas) for tracking department budgets, operational logs, and KPIs.Vendor & Expense Handling: Basic experience reviewing vendor statements, verifying expense reports, assisting with procurement logistics, and coordinating with Finance teams.Communication & Stakeholder Liaison: Excellent verbal and written communication skills to articulate operational needs, liaise with internal departments, and represent the organization professionally to external clients and partners.Information Discretion & Compliance: High standard of ethics and complete confidentiality when handling sensitive company contracts, employee data, and strategic leadership plans.Professional Attributes: Strong multi-tasking abilities, sharp problem-solving skills, high attention to detail, and a proactive, customer-service mindset toward internal teams.