Buying & Merchandising Admin Assistant (BAA & MAA)

Buying & Merchandising Admin AssistantWe're looking for a highly organised, detail-driven Buying & Merchandising Admin Assistant to join our team. You'll sit at the heart of our buying, merchandising, and logistics operations, keeping product listings accurate, supplier relationships smooth, and stock moving efficiently from order to warehouse to website. This is a varied, hands-on role suited to someone who thrives on process, loves a well-run spreadsheet, and enjoys juggling multiple priorities without dropping the ball.What You'll Be Doing Buying Admin ResponsibilitiesFull management of product listings and related admin, including adding HS codes to Shopify and Veeqo, applying SEO where needed, setting up Judge.me reviews and applying and maintaining appropriate tags on productsChasing suppliers for HS codes, country of origin, composition details, and barcodesCreating and printing new barcodes when requiredCross-checking orders against the order confirmation, ensuring accuracy and resolving discrepancies directly with brandsOrganising and sorting the Women's, Children's, and Footwear collections on our websiteCreating picklists for the Marketing team·      Assisting buyers with booking couriers for samples and similar ad hoc shipments·      Assisting with photoshoots when needed Merchandising Admin ResponsibilitiesUpdating the daily sales reportSetting up & creating the trade pack every MondayManaging the Delivery Schedule (DS), liaising with suppliers and couriers on shipmentsChasing suppliers for delivery updates, tracking numbers, invoices, and packing lists, keeping the DS fully up to date at all timesProcessing customs charge paymentsManaging the customs log, including logging payments and raising disputes on overchargesBooking shipments and collections for inbound merchandise orders from suppliersAdding stock and creating purchase ordersSetting up warehouse stock takesCreating and circulating the weekly "stock not online" reportAssisting with sample sale events, including managing stock changes before and after the event Additional Admin SupportChecking courier invoice rates against agreed pricingBooking shipments and collectionsAssisting operations with picking or packing during peak season if neededOffice ordering; water and stationery etc.·      Submitting supplier invoices (utilities, security, and packaging) to our accounting team for processing What We're Looking ForExcellent attention to detail and a methodical approach to admin-heavy workConfident communicator. Comfortable chasing suppliers and couriers for informationStrong Excel/spreadsheet skills; experience with Shopify and/or Veeqo is a bonusAbility to manage multiple ongoing tasks and deadlines simultaneouslyA proactive, problem-solving mindset. Happy to chase down missing information and resolve discrepancies