Buying Coordinator

About Lifestyle:Lifestyle is a leading retail destination, specializing in Beauty, Fashion, and Home products. Established in 1998, Lifestyle has consistently delivered a distinctive shopping experience, and an extensive selection of brands and products across colour cosmetics, perfumes, personal care, fashion accessories, home essentials, home fragrance, etc. With its chain of more than 160 retail stores spread across the GCC, coupled with a rapidly growing E-commerce platform, Lifestyle has established itself as an omnichannel destination-of-choice for Beauty and Fashion serving more than 4 million customers every year. REPORTS TO : Senior Buyer/Buyer/Assistant Buyer, LifestyleKEY INTERACTIONS : Retail Operations, VM, Marketing, Logistics, CP team

Key Responsibilities

Coordination between multiple stakeholders within LS and external stakeholders like suppliers.Responsible for data entry of all documents as required for all various modulesAssisting the buyer in routine activities like range build-up, sample arrangements, order processing and product performanceArranging samples from suppliers and working with the buyer to present the same during range sign-offPreparation of range sign-off sheet by working very closely with the buyersCoordinating with suppliers to arrange proforma invoices with all the required parametersGenerating stock reports of all the territories for reviewing best sellers and slow sellers, allocations, general reviews, etc.Preparing sales reports, attaching photographs and formatting them in a standard report for buying trips. Maintenance of catalogues/photographs/files hard copy/scanned copy. Coordination with other departments like VM and Marketing, and sharing information and samples about the upcoming rangeUpdating CAM sheets and working closely with the E-commerce team to ensure all items are live on timeCoordinating with all the buyers regularly, updating them on the status of the entries made and taking care of complete documentationFollow up on shipments and ensuring it leaves on time Check Proforma invoices against orders placed and prepare internal memos.