Client Services Coordinator

At Alchemy we are working with a New York fine art shipping company who are looking to bring on Client Services Coordinator.

Key Responsibilities

Coordinate art and design projects from beginning to completion.Liaise with artists, designers, auction houses, clients, couriers to coordinate shipments and installations.Prepare estimates and quotations for clients and work closely with accounts on invoicing and billing.Manage communication between internal and external teams.Organise transactions, track shipments and proactively resolve any issues that arise throughout the process.Coordinate domestic and international shipments, deliveries and installations.Prepare and maintain accurate project documentation, reports and job status updates.Ensure projects are delivered in line with agreed specifications, timelines and operational procedures.Manage the day-to-day administration associated with each project.Build and maintain strong working relationships with external vendors, contractors and logistics partners.

Requirements

2–3+ years' experience in a creative environment.Strong organisational and time-management skills, with excellent attention to detail.Experience managing multiple projects and deadlines.Excellent communication and interpersonal skills, with confidence liaising with clients and external partners.Previous experience with domestic and/or international shipping, import/export procedures.Proactive approach to resolving issues.Ability to work independently while collaborating effectively within a wider team.