Client Services Manager

Are you the kind of person who walks into an office, sees everything that needs to happen, and just handles it, without being told? Are you comfortable picking up the phone and calling someone who's never heard of us? Do you take pride in being the person a small, tight-knit team can't run without? If that sounds like you, Legacy Finance wants to talk.Who We AreLegacy Finance is a small, service-oriented financial planning firm built on trust, professionalism, and genuinely knowing our clients. We're a close team, which means the person in this role isn't a cog in a big machine. What you do here matters immediately and visibly.Role OverviewThe Client Services Manager is the first point of contact and relationship steward for our clients, operating with real autonomy across client service, office operations, and direct support to the firm's owner. This is a highly independent role: minimal daily oversight, real trust, and real ownership over how the office runs day to day, including running things solo when the advisors are traveling. The right person figures out what matters most and gets it done, without waiting for direction.Key ResponsibilitiesServe as the primary point of contact for clients, delivering the high-touch, concierge-level experience Legacy Finance is known forManage the end-to-end client onboarding process, account service requests, and custodial coordinationOversee CRM systems, client workflows, and outstanding follow-ups so nothing slipsManage advisor calendars, including day-to-day scheduling for the ownerMake outbound and cold calls to prospects and clients, set appointments, and follow up on referrals to help grow the businessRun the office independently for extended stretches when advisors are traveling or unavailableTake on marketing tasks as needed, from social posts to newsletters and website updatesMaintain the overall organization and presentation of the officeWho Thrives HereYou're genuinely comfortable on the phone, including cold calling someone who's never heard of usYou take ownership without waiting to be told what to doYou notice what needs fixing and fix itYou can run an office solo for weeks at a time and keep everything movingYou care about client relationships as much as you care about getting the details rightYou're excited by a role that changes day to day, not one with a fixed scriptQualificationsFour-year degree in communication, business, or a related field, or equivalent experience, with 3+ years in a client service, administrative, or sales support rolePrior sales, business development, or appointment-setting experience preferredPrior executive assistant or administrative support experience, ideally supporting an owner or senior leaderProficiency with CRM systems and MS OfficeStrong writing skills, with the ability to create blog and newsletter content and manage basic social media and website updates