Commercial Support Specialist

1. Job PurposeThe Commercial Support Specialist provides day-to-day commercial and administrative support to the Business Development and Bidding function across subsidiaries. The role is responsible for assisting in the preparation, compilation, and quality control of bid and proposal documentation, maintaining commercial data and pricing records, supporting contract administration activities, and coordinating with internal departments to ensure tenders and commercial submissions are accurate, complete, and submitted on time. 2. Key ResponsibilitiesBid & Proposal SupportDocument Preparation — Assist in the preparation, formatting, and compilation of technical and commercial proposals, tenders, and pre-qualification submissions.Tender Tracking — Track tender opportunities, submission deadlines, and clarification requests, ensuring nothing is missed across active bids.Compliance Documentation — Compile required commercial annexes, forms, bonds, certificates, and compliance documents as per client/tender requirements.Cross-Functional Coordination — Coordinate with technical, estimating, legal, HR, and finance teams to gather inputs needed for bid submissions.Quality Control — Support proofreading, formatting, and final quality checks of submitted bid packages prior to dispatch.Commercial & Pricing SupportPricing Records — Maintain and update commercial pricing sheets, cost summaries, and rate build-ups under the guidance of the Commercial Manager.Benchmarking Support — Assist with benchmarking of commercial rates and terms against historical bids and market data.Reporting — Prepare summary reports and dashboards on bid pipeline status, win/loss trends, and commercial submission volumes.Vendor Quotations — Support the consolidation of vendor and subcontractor quotations for inclusion in commercial offers.Contract Administration SupportContract Tracking — Assist in tracking contract milestones, renewal dates, and key commercial terms across active client agreements.Records Management — Maintain organized digital and physical filing of contracts, amendments, correspondence, and commercial records.Variations & Extensions — Support the preparation of variation orders, extension requests, and related commercial correspondence.Coordination & CommunicationStakeholder Liaison — Liaise with client representatives, subsidiary teams, and external vendors on routine commercial matters as directed.Meeting Support — Prepare meeting minutes, action trackers, and follow-up communications for BD/Bidding meetings.Risk Escalation — Escalate commercial risks, missing documentation, or submission delays to the Commercial Manager in a timely manner. 3. Key Performance Indicators3. Qualifications & ExperienceEducationBachelor's degree in Business Administration, Commerce, Engineering, or a related field.Experience2–4 years of experience in a commercial, bidding, contracts, or business development support role, preferably within construction, facilities management, engineering, or oil & gas services sectors.Prior exposure to tender/proposal preparation processes is an advantage.Skills & CompetenciesStrong command of MS Office (Excel, Word, PowerPoint); familiarity with ERP/bid management systems is a plus.High attention to detail and strong organizational and document-control skills.Good written and verbal communication skills in English; Arabic is an advantage.Ability to manage multiple deadlines and coordinate across departments under time pressure.Basic understanding of commercial/contractual terms and Saudi tendering practices.