Company Secretary Assistant

Qualification:Bachelor’s degree in Law, Accounting, Corporate Governance, Business Administration or related disciplineMember or student member of The Hong Kong Chartered Governance Institute (HKCGI) (formerly ICSA) preferredRelevant professional qualification (e.g. LLB, BSc (Hons) Accounting, Corporate Governance certification etc.) is an advantageExperience:Minimum 2-3 years of company secretarial experienceProven experience working with Hong Kong listed companies is essentialExperience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings and maintaining statutory records and handling company secretarial matters for group entitiesExperience in handling offshore jurisdictions (e.g. BVI) is an advantageKnowledge:Strong knowledge of: HKEX Listing Rules, Companies Ordinance (Cap. 622) and Securities and Futures Ordinance (SFO) disclosure requirementsFamiliar with (1) Corporate Governance Code and best practices and (2) Procedures for HKEX filings and the Electronic Submission SystemGood understanding of compliance requirements for listed issuers and group structuresSkill:Excellent organizational and time management skills with ability to manage multiple deadlinesStrong drafting skills (e.g. minutes, resolutions, announcements)Attention to detail and high level of accuracyGood communication and interpersonal skills (ability to liaise with regulators and external advisors)Proficient in Microsoft Office applications. Experience with board portal systems is a plusOthers: High level of integrity, professionalism and confidentialityStrong sense of responsibility and accountabilityAbility to work under pressure and meet tight regulatory deadlinesProactive, self-motivated and willing to take ownership of tasksGood command of written and spoken English and Chinese (including Putonghua preferred)Responsibilities:Provide assistance to Company Secretary to ensure corporate compliance with HKEX Listing Rules, Companies Ordinance (Cap. 622), and other applicable regulationsHandle preparation and submission of announcements, circulars, and notices via HKEX Electronic Submission System (ESS), annual and interim reportsMonitor and ensure timely disclosure of inside information and other regulatory filingsLiaise with HKEX, SFC, share registrar, auditors, and external legal advisersProvide assistance and support on organizing and coordinating board meetings and board committee meetings (Audit, Remuneration, Nomination, etc.)Assist and support preparation and distribution of Agendas, board papers, and meeting packsHandle full spectrum of company secretarial duties for the listed company and its subsidiariesMaintain statutory books and registersPrepare and file annual returns, changes in directors, company secretary, or registered office and other corporate documents.Provide support on share allotments/transfersCoordinate execution of agreements and corporate actionsManage company secretarial databases and filing systems. Ensure proper execution and safekeeping of corporate documentsHandle routine enquiries relating to company secretarial mattersAssist in ad hoc projects, transactions, or corporate exercises (e.g. restructuring, financing, M&A)Working Hours:5-day work Working Location:Kowloon BayInterested parties please send your CV marked with job code by e-mail to recruitment@kmb.hk, or by fax to 34750904 or by post marked with “Confidential” to the Recruitment Centre of Human Resources Department, The Kowloon Motor Bus Co. (1933) Ltd., 2/F, 1 Lam Wah Street, Kowloon Bay, Kowloon. Applicants who are not invited for interview within 6 weeks may consider their applications unsuccessful.Personal data collected will be used for recruitment purpose only. The Company will keep personal data of unsuccessful job applicants for a maximum period of 12 months. After that time, the personal data will be destroyed.