Construction Administrative Assistant

Construction Administrative Assistant

Location: Coconut Grove, FLReports To: Operations Director*** Bilingual preferred****** Must have experience working for a general contractor or in a construction setting***Position SummaryThe Administrative Assistant provides administrative and clerical support to office and construction project teams.

This position helps ensure efficient day-to-day operations by managing schedules, communications, documentation, vendor coordination, and general office activities.Key ResponsibilitiesManage calendars, schedule appointments, and coordinate staff meetings.Answer and route calls, respond to inquiries, and greet office visitors.Prepare correspondence, reports, spreadsheets, invoices, receipts, and other documents.Maintain organized filing systems, databases, and confidential records.Order and maintain office supplies and coordinate incoming mail and deliveries.Review vendor invoices, track expenses, and assist with accounts payable.Coordinate employee travel, including transportation and lodging.Organize receipts, statements, and expense reports.Support construction project teams with documentation, scheduling, and vendor communication.Provide general administrative support as needed.QualificationsAssociate’s degree in Business Administration or related field with 2+ years of administrative experience, or high school diploma/GED with 5+ years of relevant experience.Construction industry experience preferred.Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.Strong organizational, communication, and time-management skills.Excellent attention to detail and ability to manage multiple priorities.Experience with construction documentation, vendor billing, budgets, or expense tracking is a plus.English/Spanish bilingual communication skills preferred.ScheduleMonday through Friday, 8:00 a.m. to 5:00 p.m.