Contract Executive

Role OverviewThe Contracts Executive plays a key supporting role in managing the organization's contractual activities across its portfolio of brands and business units. This position is responsible for the day-to-day drafting, reviewing, and administration of contracts, ensuring that all agreements are accurately documented, properly executed, and compliant with company policies and applicable regulations. The ideal candidate is detail-oriented, organized, and capable of working across multiple concurrent contracts with minimal supervision.Key Responsibilities: Contract Drafting & ReviewDraft, review, and revise a wide range of commercial contracts, including service agreements, supplier contracts, vendor agreements, NDAs, and framework contracts.Ensure all drafted contracts are accurate, legally sound, and aligned with approved company templates and standards.Identify gaps, ambiguities, and risk areas in contract language and recommend appropriate revisions or escalate to the Contracts Manager or legal team.Incorporate negotiated amendments and revisions into contract documents with precision and proper version control.Maintain an up-to-date library of standard contract templates, clauses, and approved language for use across the organization.Assist in the preparation of contract summaries, key terms extracts, and obligation trackers for internal stakeholders.Contract Administration & Lifecycle ManagementSupport the end-to-end contract lifecycle — from initiation and drafting through execution, performance monitoring, renewal, and close-out.Maintain a comprehensive and well-organized contracts repository, ensuring all agreements are properly filed, executed copies are stored, and key dates (renewals, expiries, notice periods) are tracked.Issue timely alerts and reminders to relevant stakeholders ahead of contract renewal, expiry, or milestone dates.Coordinate internal approvals and signature workflows, ensuring contracts are executed by the correct authorized signatories.Monitor contract performance milestones and flag non-compliance or deviations from agreed terms to the Contracts Manager.Compliance & Risk SupportAssist in ensuring all contracts comply with applicable UAE laws, regulations, and internal corporate governance requirements.Support the identification and documentation of contractual risks, liabilities, and obligations, escalating material concerns appropriately.Maintain accurate records to support audit readiness and internal compliance reviews.Assist in dispute resolution processes by locating relevant contract documentation, tracking correspondence, and preparing summaries for the legal team.Tender & Procurement SupportAssist in the preparation and coordination of tender documents, RFPs, RFQs, and related submissions in line with company procurement standards.Track tender deadlines and coordinate cross-functional input from relevant departments to ensure timely and compliant submissions.Maintain tender documentation records and assist with post-bid review processes.Supplier & Vendor CoordinationSupport the administration of supplier and vendor contracts, including tracking delivery against SLAs and flagging performance issues.Liaise with internal departments (procurement, operations, finance) to gather required information for contract preparation and execution.Assist in organizing and preparing materials for supplier performance review meetings.Reporting & DocumentationPrepare regular contract status reports covering active agreements, upcoming renewals, expiries, and outstanding actions.Maintain accurate logs of contract amendments, extensions, and variations.Support the Contracts Manager in preparing management reports and presentations on contract portfolio performance.Skills and QualificationsMinimum 2–4 years of experience in contracts administration, commercial support, legal administration, or a procurement/finance role with strong contracts exposure.Bachelor's degree in Business Administration, Law, Finance, Supply Chain Management, or a related field.Solid understanding of contract structures, commercial terms, and legal language — ability to identify risks and discrepancies in contract documents.Strong drafting and writing skills with exceptional attention to detail and accuracy.Well-organized with the ability to manage multiple contracts and deadlines simultaneously.Professional, discreet, and able to handle confidential information appropriately.Experience within the automotive, fleet, car rental, or related sectors is preferred but not mandatory.