Coordinator II, Graduate Admissions - Office of the dean of School of Graduate Studies

Position: Coordinator II, Graduate Admissions - Office of the dean of School of Graduate StudiesReports to: Manager, Graduate Admissions Purpose: The coordinator will pursue high admission standards by ensuring a smooth and accurate record keeping and application processing system. The job holder will maintain an organized archive for all applicants’ files that allows for easy search and retrieval, thus ensuring smooth workflow during the admission evaluation process.

Responsibilities

Admissions process: Conduct functions for the admission of degree seeking applicants and evaluate domestic and international degrees and other academic credentialsRecords Management and Preservation: Evaluate and maintain student records in accordance with university retention and preservation policiesHandle fragile or historical records with care, ensuring proper conservation and storageRecords documentation, Acquisition and Retrieval: Coordinate the data entry and documentation of student or applicant data, as well as acquisition and documentation of online letters of recommendation and online application formsCheck that forms and credentials and letters are correctly documented accessible in LaserficheRetrieve and secure storage of student files, ensuring accurate record organization and accessibilityCommunication with applicants or students: Advise on admission requirements, policies, and proceduresFollow up on the applicants to submit the requirements in time for the deadlinesArchival Systems and Procedures: Assist in developing and maintaining record-keeping systems for archival research, retention, and authorized destruction of records in compliance with institutional policiesDocument Reproduction and Scanning:Perform photocopying, scanning, and digital filing of all application credentials and supporting documents required for the admissions cycleEvent and Operational Support: Assist in admissions events, office activities, and daily operations to ensure smooth workflow and service deliveryGeneral Support: Perform other related duties as assigned

Requirements

Minimum Education Requirements:Bachelor’s degree in business administration, education, or a related fieldMinimum of two years of experience in academic administration, preferably in admissions or student services Skills: Team Collaboration: Ability to work cooperatively within a team Language Skills: Good spoken and Written EnglishInterpersonal: Ability to interact effectively with students and facultyTechnical Systems: Proficiency in Microsoft Office applications, e.g., Word and Excel Experience with Banner or similar student information systems preferredAdaptability: Willingness to work extended hours during admission cycles Skilled user of BannerStrong customer serviceVery good Organization skills This position is open until October, 20th, 2026.Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."“We thank all individuals who have expressed interest in working at The American University in Cairo.”