Coordinator - Procurement & Logistics

JOB CONTENTResponsible for sourcing, cost negotiations, credit term and buying of raw materials, consumable items, spare parts, etc. and expediting orders to meet the scheduled delivery for Precision in a cost effective manner.FUNCTIONAL RESPONSIBILITIES

• Coordinate with user departments to understand procurement requirements, obtain specifications, and ensure materials, components, services and equipment meet required cost, quality and delivery standards.
• Obtain and compile supplier quotations, product samples, brochures and technical information; prepare comparative statements and supporting documents for review and approval.
• Assist with supplier negotiations on pricing, payment terms, delivery schedules and other commercial requirements under the guidance of the Line Manager.
• Obtain required approvals, raise purchase orders and follow up with suppliers to ensure timely delivery; expedite outstanding orders where required.
• Maintain effective communication with suppliers and internal stakeholders to resolve routine issues relating to price, quality, delivery, invoices and specifications.
• Maintain an up-to-date supplier database and support new vendor identification, registration, evaluation and development in line with company requirements.
• Assist in monitoring supplier performance, including quality, delivery, service, warranty and contractual compliance, and escalate recurring issues to the Line Manager.
• Coordinate maintenance contractors and service providers, including sourcing, contract renewals, service schedules and follow-up on performance and deliverables.
• Support the administration and monitoring of procurement contracts, including delivery obligations, payment terms, warranties and outstanding actions.
• Coordinate with Accounts Payable and relevant departments to resolve purchase order, invoice and payment discrepancies and ensure timely closure.
• Coordinate customs clearance and import documentation, including duty-exemption documentation where applicable, to support timely receipt of imported materials and equipment.
• Organize and support the sale and disposal of scrap, obsolete and salvage items in coordination with relevant departments and approved buyers.
• Maintain accurate and up-to-date procurement records, supplier data, quotations, purchase orders, contracts and pricing information, ensuring full traceability and timely retrieval.
• Prepare basic procurement reports covering purchasing activities, outstanding orders, supplier performance, costs and market trends for review by the Line Manager.
• Support procurement activities for new projects and sourcing initiatives and contribute to the implementation and continuous improvement of procurement processes and systems.
• Maintain awareness of procurement, sourcing and market developments and share relevant information and knowledge with the procurement team.
• Ensure procurement activities comply with company policies, purchasing procedures, QHSE requirements, applicable ISO/BRCGS standards, HACCP requirements and relevant local regulations.
• Adhere to applicable AS9100:2016 requirements and support the maintenance and continuous improvement of the Quality Management System within the scope of procurement activities.
• Perform other procurement-related duties and responsibilities as assigned by the Line Manager in support of departmental objectives.RequirementsEducation/ Qualifications
• Bachelor’s Degree in Logistics, Purchasing, or a related field is preferred.
• Additional training or knowledge in materials management is an advantage.Experience
• A minimum of 4-6 years’ experience in purchasing manufacturing equipment and raw materials for engineering and packaging industry.
• Exposure to handling procurement of materials such as plastic products, machinery, and accessories is beneficial.Functional Skills & Specific Knowledge
• Contract Negotiation Skills & Vendor Management
• Ability to analyze quotations, cost comparisons, and vendor capabilities to support decision-making.
• Proficient in communication and relationship management with suppliers and stakeholders.
• Ability to handle multiple procurement tasks while meeting deadlines.
• Familiarity with procurement modules in ERP systems such as SAP, Oracle, or similar platforms.
• Knowledge of Quality standards & ISO documentations.