Corporate Affairs Manager - DIFC

Key Responsibilities

1. Office & Facility Management

• Manage daily office operations: maintenance, cleaning, utilities, access, parking, visitors, contractors,supplies, seating, and workplace services.
• Oversee building systems maintenance (HVAC, electrical, plumbing, fire safety).
• Liaise with landlords, service providers, and vendors to ensure quality and compliance.
• Organize company events, meetings, and office functions.
• Communicate office notices, safety info, regulations, holidays, and updates.2. Health, Safety & Security (HSE) and Business Continuity
• Manage safety programs, inspections, training, fire drills, risk assessments, and emergency plans.
• Maintain emergency equipment, evacuation plans, call trees, and contact lists.
• Support crisis response, evacuation, relocation, and communication during emergencies.
• Investigate incidents and track corrective actions promptly.
• Promote safety awareness and continuous preparedness.3. Lease & Workplace Projects
• Manage office leases, relocations, renovations, fit-outs, reinstatements, and handovers.
• Oversee vendor coordination, project schedules, approvals, and documentation.
• Ensure timely renewals of leases, permits, insurance, and service contracts.4. Asset, Residence & Vehicle Management
• Keep accurate records of fixed and controlled assets; manage asset procurement, disposal, andtransfers.
• Support IT asset administration in coordination with the IT department.
• Handle company housing and staff residences: leases, utilities, maintenance, inventories, deposits,and handovers.
• Manage company vehicles, drivers, parking, insurance, maintenance, registrations, and vendorperformance.5. Government & Corporate Administration
• Manage submissions, renewals, and approvals with government bodies, free zones, customs, civildefence, etc.
• Ensure validity of trade licenses, permits, lease registrations, customs codes, and gate passes.
• Arrange document certification, attestation, notarization, legalisation, translation, and officialprocessing.
• Provide company secretarial services, including board/shareholder documentation, resolutions,regulatory filings, and statutory registers, etc in cooperation with Legal Department.
• Maintain compliance calendar for licenses, permits, contracts, insurance, subscriptions, anddeadlines.6. Procurement, Vendors & Budget Management
• Prepare and manage internal approval workflows (Ringi), budgets, contracts, quotations, and riskassessments.
• Support MEA offices with GA approvals and processes.
• Source, evaluate, and manage vendors per company policy.
• Review invoices, coordinate payments with finance / back-office processing, and monitor budgetsand contracts.
• Ensure service quality and identify improvement opportunities.7. Regional Coordination & Process Improvement
• Serve as key contact for GA representatives across MEA and HQ.
• Plan and coordinate GA meetings, audits /peer reviews, training, manuals, and follow-ups.
• Manage regional projects in facilities, residences, assets, HSE, and business continuity.
• Prepare reports, dashboards, presentations, and management updates.
• Promote digitalization, automation, and process improvements.8. Records & Administrative Support
• Maintain electronic and physical records of contracts, licenses, assets, inspections, incidents, training,and payments.
• Support travel, accommodation, transportation, meetings, events, memberships, couriers,subscriptions, and visitor logistics.
• Provide backup support during absences or peak workloads.
• Perform other duties as assigned within company policies and laws.Qualifications & Profile
• Experience: 6+ years in General Affairs, facilities, corporate services, government relations, orsimilar, preferably in multinational environments.
• Education: Bachelor’s degree or equivalent.
• Skills:
• Practical knowledge of facilities, leases, contracts, assets, HSE, government documents, andbudgeting.
• Familiarity with DIFC, JAFZA and/other UAE freezone company operations an advantage.
• Strong Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Fluency in English, with excellent verbal and written communication skills.
• Ability to travel between office locations and regions as required.