Corporate Facilities Manager

Ready to take care of the place where great work happens? Next Phase Enterprises, a food broker built on servant leadership, mutual respect, and a "best idea wins the day" mindset, is looking for a Facilities Manager to keep our spaces safe, welcoming, and running well for our team and partners. If you have 3–5 years of experience in facilities, property, or building operations, take ownership, and are a proactive problem-solver who treats people well, we'd love to meet you.What You’ll DoFacilities Operations and MaintenanceOversee the daily operation, maintenance, repair, and general upkeep of company facilities including developing and maintaining preventive maintenance schedules and tracking completion against planConduct routine inspections, identify facility needs, and coordinate timely corrective actionMaintain appropriate standards for offices, common areas, grounds, parking areas, furniture, and facility equipmentServe as the primary contact for facility requests and service interruptions, with defined response-time standardsLease Administration and Space PlanningServe as the primary contact for landlords at leased locations, and track lease obligations, renewal and notice dates, and common area maintenance (CAM) reconciliations in partnership with FinanceCoordinate space planning, office moves, and workspace changes as headcount and teams changeCapital Planning and Project ManagementDevelop the annual facilities capital expenditure budget and related project recommendationsManage facility and construction projects, including multiyear projects from planning through completion, including scope, budget, schedule, quality, and deliverablesBudget, Vendor, and Contract ManagementReview expenses, perform repair-versus-replacement analysis, and identify practical cost-saving opportunitiesSelect, negotiate with, and manage facility vendors, contractors, and service providers within approval limits set by the Co-President and the Expense Management PolicyMaintain records for projects, contracts, purchases, repairs, warranties, and facility expendituresSafety, Security, and Emergency ResponseLead and coordinate workplace safety and physical security programs related to company facilities, in partnership with People & CultureMaintain facility safety procedures, inspection records, building-use policies, access controls, alarms, and surveillance systemsDevelop and maintain building emergency response, escalation, and evacuation plans, and the coordination of employee safety training, evacuation drills, and corrective actionsServe as the primary facility contact during building emergencies, utility interruptions, equipment failures, security incidents, and other disruptionsProvide reasonable after-hours availability for urgent facility emergenciesFacility-Related PurchasingCoordinate purchasing for facility repairs, maintenance, construction, furniture, building equipment, and related suppliesObtain competitive pricing when appropriate and confirm purchases are authorized, necessary, and within approved budgetsWhat You’ll BringClear written and verbal communication with leadership, employees, landlords, and vendorsAbility to use discretion and maintain confidentialitySafety and risk awareness, including emergency response and physical securityEducation & ExperienceHigh school diploma or equivalent; trade school, technical, construction, property management, or facilities training preferred3–5 years of experience in facilities management, property management, building operations, maintenance coordination, construction coordination, or a related areaExperience managing vendors, contractors, service agreements, or repair projectsExperience coordinating projects with defined budgets and deadlinesExperience developing or managing facility operating and capital budgetsExperience coordinating renovations, construction projects, or major building repairsExperience supporting workplace safety, physical security, or emergency preparedness programsProficiency with Microsoft Office; experience with a work order or computerized maintenance management system (CMMS) a plusKnowledge, Skills & AbilitiesWorking knowledge of commercial building systems, including HVAC, electrical, plumbing, fire protection, and access control, and the ability to coordinate qualified professionalsOwnership and accountability, with sound judgment in setting priorities, effective response to urgent facility needs, and making repair-versus-replacement decisionsBudget and cost control, including bid evaluation and vendor negotiationProject execution, with the ability to manage scope, budget, schedule, and qualityDemonstrated commitment to Next Phase's entrepreneurial, client-first culture — thinking dynamically, acting with transparency, and committing to shared success and mutual growthRole Logistics:Employment Type: Full-TimeFLSA Status: ExemptReports To: Victor Puchi, Co-PresidentTravel: 15%Work Schedule: Monday to Friday, 8am to 5pmIncentive Pay: Quarterly performance bonusBenefits Summary: Medical, Dental, Vision, 401(k), 401(k) Profit Sharing, Vacation, Holidays, Floating Holidays, Company-paid LTD and life insurance, and Sick leaveHiring ProcessOur process may include application review, interviews, assessments, reference checks, and a conditional offer.Equal Opportunity Employer StatementThe Company is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status.Accommodation StatementApplicants needing accommodation during the hiring process may contact human resources @ hr@nxtphz.com.Work AuthorizationEmployment is contingent upon the ability to work lawfully in the United States and completion of employment eligibility verification after hire.Background Check / Drug TestingEmployment offers may be contingent upon job-related screening, where permitted by law.At Will EmploymentEmployment with Next Phase Enterprises is at-will, meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice, unless otherwise required by applicable law.This job postings not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. The company reserves the right to modify this description at any time.