Corporate Governance Specialist

Job Description The Corporate Governance Specialist safeguards the governance of everything that passes through ZAD’s Executive Office: the policies and procedures the company operates under, the authorities under which decisions are taken, and the records of what the Executives decided and why. The role owns the governance framework, the corporate policy lifecycle and the document control standards applied to material produced or received by the CEO and the Deputy CEOs. The role owns framework and record. Responsibilities Serve as Corporate Governance for the Executive Office. Prepare and circulate Executive and committee agendas, papers and meeting notices. Write, sign and archive the minutes of committee meetings, recording deliberations and the voting performed. Maintain the special meeting minutes register in serial order, recording the place, date, and commencement and ending times of each meeting. Ensure Executive members have full and prompt access to minutes, information and records. Track Executive and committee resolutions and action items through to closure. Maintain the master policy register, the corporate policy template and the policy lifecycle from drafting through to scheduled review. Own the Delegation of Authority matrix, covering the authorities of the executive management, approval thresholds and the term of each authorisation. Confirm before execution that decisions, contracts and payments carry approval from the authorised level, and preserve the approval trail. Set and enforce document control standards for all material produced or received by the Executives. Operate the register of incoming and outgoing executive correspondence, official letters and regulator communications. Maintain the corporate records repository, including licences, commercial registrations, Board resolutions, powers of attorney and authorised signatory lists. Prepare the annual corporate governance report, submit the Corporate Governance Follow-up Form, and file the governance and Audit Committee reports before the ordinary relevant meetings. Administer the conflict of interest policy and the related party transaction process, and support committee meetings. Competencies Governance framework ownership Minute writing Document control Policy lifecycle management Regulatory filing discipline Bilingual drafting Discretion and confidentiality Stakeholder coordination General KPIs Committee minutes signed and filed within the agreed period after each meeting Committee resolutions tracked to closure Currency and completeness of the Manual of Policies and Procedures Corporate policies with a named owner, recorded approval and live review date Delegation of Authority breaches, being decisions taken outside approved authority CMA governance filings submitted within deadline and without query Retrieval time and completeness of Executive Office records Hiring Criteria Bachelor degree in Law, Business Administration, Finance, Accounting or a related field. Five or more years in corporate governance, board secretariat, company secretarial, executive office or corporate affairs work. Experience in the banking or investment sector is preferred, ideally with a CMA licensed person, a bank supervised by the Central Bank of Kuwait, or a comparable regulated financial institution. Demonstrated experience preparing Board and committee papers and writing minutes to a standard that survives regulatory and audit review. Experience maintaining a policy framework and a delegation of authority matrix across multiple departments. Experience supporting regulatory filings and general assembly meetings. Professional certification in corporate governance or company secretarial practice is strongly preferred. Strong proficiency in Arabic and English.