Creative Project Manager

DescriptionWe are seeking a Creative Project Manager to support the graphic design team by owning project intake, maintaining visibility into timelines and resources, and ensuring work moves efficiently from request through completion.Project Intake & Brief ValidationManage the design project intake form and review all incoming design ticketsValidate that each request includes the information needed for an effective design handoff, including:Finalized copy from copywriterIn-context examples or referencesBespoke photography or other required retailer assetsDeal, offer, and promotional detailsClear objectives, deliverables, and due datesFlag incomplete or unclear requests before they are assigned to designFollow up with request stakeholders to collect missing details and ensure departments provide clear, actionable briefs Timeline & Deadline ManagementMonitor projects approaching their due datesConfirm that the design team is actively progressing work and remains positioned to meet agreed deadlinesTrack stakeholder feedback and ensure revisions or approvals are addressed in a timely mannerWork with stakeholders to adjust timelines when necessary, balancing business needs with the design team’s workload and production capacity Designer Bandwidth & Resource PlanningMaintain visibility into the workload and availability of all designersIdentify potential bottlenecks, scheduling conflicts, or uneven task distributionRecommend timeline adjustments and prioritization changes to prevent overloading the team and protect project quality Workflow, Status & Board ManagementEnsure task statuses are accurate, current, and consistently maintainedFollow up with stakeholders to close completed tasks or clarify next steps for inactive requestsKeep work organized across project boards by nesting or linking related requests under appropriate parent tasksHelp eliminate duplicate requests across boards and maintain a clear source of truthFor example, CRM-related requests may appear on the Design Board, CRM Board, and Sales Calendar Board. The Project Manager should ensure these requests are properly connected, organized under an encompassing parent task when appropriate, and not managed as separate or duplicative projects. Team Communication & MeetingsLead weekly project timeline meetings with the design team and relevant stakeholdersReview active projects, upcoming deadlines, bandwidth, priorities, and blockersSurface potential deadline risks early and coordinate solutions with stakeholders and the design teamMaintain clear communication around project expectations, timeline changes, approvals, and ownershipRequirementsAsana: Expert in intake forms, workflow automations, and multi-homing tasks across cross-functional boards to prevent duplicate workFigma: Comfortable managing review links for stakeholdersCanva: Experienced routing light-production requestsBrief & Asset Vetting: Intuitive quality control for incoming briefs, catching missing copy, assets, dimensions, or promo details prior to assignment. Light design workflow knowledge is idealCapacity Planning: Proven ability to monitor designer bandwidth, quantify project effort, and forecast reliable delivery schedulesAssertive Boundary Setting: Confident holding cross-functional teams to intake guidelines and diplomatically pushing back on incomplete briefs or unapproved rush requestsCross-Team Translation: Skilled at converting broad commercial goals into concrete creative tasks and explaining design constraints to non-creativesNegotiation & Prioritization: Adept at mediating competing stakeholder demands and negotiating timeline trade-offs when resources are stretchedMeeting Facilitation: Experienced in running concise, action-driven weekly syncs that quickly surface blockers and align prioritiesDiplomatically Firm: Approachable and collaborative, yet completely steadfast when upholding deadlines, lead times, and process standardsProcess-Minded & Organized: Thrives on operational order, maintaining pristine board hygiene and clear task dependenciesProtective of Creative Focus: Understands the creative workflow and actively shields designers from constant context-switching and unscheduled requestsAdaptable Under Pressure: Remains calm and solution-oriented when retail calendars, product launches, or commercial priorities shift abruptlyExperience working with cross functional teams to ensure deadlines get met - such as marketing, education and visual merchandising teams would be a plusPrior experience with retailers - Sephora/ULTA would be a plusMust be able to work onsite Monday - Friday at the ABH Studio located in Mar Vista, CAAnastasia Beverly Hills offers a competitive compensation package with full benefits and a 401(K) plan with matching contributions from the company. The starting salary rate for this position in the selected city is $85,000.00-$100,000.00. Compensation may vary outside of this range depending on several factors, including a candidate’s qualifications, skills, competencies, experience, and geographical location. Base pay is one part of the total compensation package that is provided to compensate and recognize employees for their work. This role is bonus eligible.