Culinary Admin Executive

About the CompanyHello! Welcome to Plaza Premium Group, we're people passionate about "Making Travel Better". We are a global company with team members from all walks of life, together we are #PPGFamily, together we are building a legacy.You don't need to be from this industry; you do need to be passionate.Our promise to you:- We will respect and value your background and perspectives- We will work together with integrity- We will share our incredible pride for job, company and industryWhat we ask of you:- Bring passion to all that you do- Listen, move fast and think innovatively- Speak up, have ideas and share them- Believe in customer service, and treating every person with kindnessAs industry leaders in innovating global airport hospitality, you will work with colleagues from all parts of the world for a truly global experience. You will help and craft services and facilities in over 200 locations in more than 60 international airports across the world.Who we are:We were established in HK in 1998 by someone who understood the value of an airport lounge and felt that the experience shouldn't just be limited to a closed-circuit group of travelers. Through the years we have worked incredibly hard to create an experience which is both accessible and quality. Almost 25 years later we now span four core business segments: airport lounges, airport terminal hotels, airport meet & greet services, and a range of airport dining concepts.In addition to our own brands, PPG provides airport hospitality solutions to leading airlines, alliances and corporates around the world. Here are a few names you might recognize: Cathay Pacific Airways, Singapore Airlines, Lufthansa etc.With the future of travel always in sight, we created Smart Traveler, a mobile-app rewards program underpinned by in-house technology. We are fast-moving and always evolving to drive our purpose of making travel better.Join our family today.Together, we'll make travel better.Job OverviewWe are seeking a highly organized and detail-oriented individual to join our fast-paced culinary team as Culinary Admin Executive. You will be responsible for providing administrative and analytical support to ensure the smooth operation of our operations in multiple countriesJob ResponsibilitiesData Analysis: Analyze F&B cost reports, sales trends, and hygiene trackers to identify trends and opportunities for improvementPrepare and present monthly dashboards on Performance indicators – wastages, procurement, social media scoresAdministration & Operations: Maintain and update the culinary intranet, manuals, and roadmapsConsolidate and report weekly revenue and cost trackers analysis for F&B activitiesShould be a pro with Microsoft 365, automation tools, ERPAssist Culinary team with business travel arrangements.Coordinate with country culinary teams for festive promotions and materials.Assist with special projects and ad-hoc tasks as assignedAssist in the development of collateral for Marketing purposesProject Management: Manage records, filing, and project trackersMaintain task trackers for different steps in project managementCollaborate with internal and external departments on timelines and submissionsAssist with RFP preparation and presentationsKnowledge of AutoCad is plusJob RequirementsProven experience in a fast-paced administrative roleStrong analytical and problem-solving skillsExcellent organizational and time management skillsProficient in Microsoft Office Suite, automation tools, and data analysis softwareRPA - Relevant certifications in RPA and automation, creating be-spoke flows, custom connectors, testing and implementation. Ability to implement conditional logic using actions such as Condition and Switch to route flow execution based on specific criteria. Knowledge of control actions like Delay, Terminate, and Scope to manage flow execution and handle errorsHigh proficiency in excel including but not limited to: VBA, Macros, Look up and reference functions, Pivot tables and charts.Proficiency in Power BI and MS Project is desirable.Basic graphic designing using apps like Canva is an added valueAbility to work independently and as part of a teamExcellent communication and interpersonal skillsHospitality experience is desiredPast administrative and secretarial experience would be an added value.Have the experience of working with a team of international colleagues from various backgrounds.Diploma or degree holder with Food and Beverage related discipline is a plus