Data Entry Clerk / Document Controller Assistant / Office Helper

🌟 We’re Hiring: Data Entry Clerk / Document Controller Assistant / Office Helper📍 Location: United Arab Emirates (Remote)🕒 Employment Type: Part-Time💼 Experience Level: Mid-Level to Senior🌐 Work Arrangement: Fully RemoteAbout UsWe are a professional business-support organization helping companies maintain accurate records, efficient administrative workflows, and well-organized document systems. Our teams support data entry, document control, filing, reporting, office administration, and daily operational coordination across multiple business functions.We value accuracy, confidentiality, reliability, organization, and attention to detail. We are looking for a dependable professional who can manage information carefully and provide consistent administrative support.The RoleWe are seeking an experienced Data Entry Clerk / Document Controller Assistant / Office Helper to support data processing, document management, electronic filing, records administration, office coordination, and routine operational tasks.The ideal candidate is organized, detail-oriented, digitally confident, and able to manage multiple administrative requests while maintaining accurate and confidential records.Key ResponsibilitiesEnter, update, verify, and maintain business information in databases, spreadsheets, CRM systems, and internal platforms.Process information from forms, invoices, applications, reports, emails, spreadsheets, and other source documents.Review entered data for accuracy, completeness, consistency, and correct formatting.Identify duplicate, incomplete, outdated, or inconsistent records and coordinate corrections.Scan, upload, rename, classify, index, and archive electronic documents according to company procedures.Maintain organized digital and physical filing systems for administrative, financial, operational, HR, customer, and commercial records.Prepare and update document registers, trackers, spreadsheets, logs, lists, and administrative databases.Support document-control activities including version tracking, document distribution, filing, retrieval, and status monitoring.Ensure approved documents are stored in the correct folders, systems, and repositories.Retrieve documents and records promptly when requested by authorized employees or departments.Assist with document requests from finance, HR, procurement, operations, sales, compliance, and management teams.Maintain accurate records of incoming and outgoing correspondence and documentation.Follow up with departments when required information, signatures, approvals, or supporting documents are missing.Assist with preparing letters, forms, reports, spreadsheets, presentations, schedules, and routine administrative documents.Support calendar management, meeting arrangements, appointment scheduling, and basic administrative coordination where required.Assist with email administration, correspondence tracking, and routine internal communications.Maintain office-supply records and coordinate approved stationery, printing, equipment, and administrative requirements.Assist with invoice, purchase-order, receipt, expense, and payment-document organization.Perform basic data reconciliation between spreadsheets, databases, source documents, and internal systems.Support digitization projects and conversion of paper records into structured electronic files.Assist with employee onboarding documentation, forms, access requests, and administrative records.Maintain accurate records for audits, inspections, internal reviews, and management requests.Prepare daily, weekly, and monthly administrative reports and status summaries.Support supervisors and department coordinators with routine administrative and office-related tasks.Monitor outstanding documentation and follow up to ensure deadlines are met.Maintain confidentiality of employee, customer, financial, commercial, and organizational information.Follow company policies, document-control procedures, data-protection requirements, records-retention standards, and applicable UAE regulations.Escalate sensitive documents, significant discrepancies, missing information, or unauthorized requests to the appropriate supervisor.Identify opportunities to improve data accuracy, filing structures, document retrieval, digitization, and administrative efficiency.RequirementsBachelor’s degree or equivalent qualification in Business Administration, Office Administration, Information Management, or a related field is preferred.3+ years of professional experience in data entry, document control, records management, office administration, or administrative support is preferred.Strong data-entry, document-management, filing, scanning, and administrative skills.Excellent spoken and written English communication skills.Additional languages such as Arabic, Hindi, Urdu, Mandarin, French, or Russian are advantageous.Exceptional attention to detail and accuracy when processing large volumes of information.Strong organization, time management, prioritization, and follow-up abilities.Ability to perform repetitive data and administrative tasks efficiently without compromising accuracy.Strong understanding of confidentiality and responsible information handling.Ability to manage multiple administrative requests and deadlines simultaneously.Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, Google Workspace, Adobe Acrobat, and cloud-storage platforms.Experience with SharePoint, Microsoft Teams, Google Drive, Dropbox, ERP, CRM, or document-management systems is advantageous.Familiarity with document version control, digital filing, records retention, and document-quality checks is advantageous.UAE or GCC experience in corporate administration, construction, healthcare, logistics, finance, retail, hospitality, or professional services is advantageous.Document-control, records-management, data-entry, or office-administration certifications are advantageous but not required.What We OfferFlexible part-time working opportunities within a professional and structured business-support environment.Competitive compensation aligned with experience, data-entry expertise, document-control skills, and administrative responsibilities.Opportunity to develop expertise across data management, document control, records administration, office operations, and business support.Exposure to multiple departments, digital systems, business documents, administrative workflows, and operational processes.Professional development opportunities and continuous learning in office technology, document management, digital transformation, and administrative operations.A collaborative environment where accuracy, confidentiality, organization, reliability, efficiency, and professional service are highly valued.