Data Management Specialist

Summary:We are looking for a Data Management Specialist to own the accuracy and integrity of our operational databases: participant records, cohort and program data, and the outputs of the digital systems connected to them.The core of this role is not correcting errors manually every time, but building systems that prevent them in the first place. You will work with databases exceeding 10,000 records and design validation, cleaning, and standardization mechanisms that make the data reliable enough to act and report on without a second review.Key Responsibilities:Clean large databases (10,000+ records): handle incomplete records, standardize input formats, and remove duplicates while preserving the most accurate record.Reconcile data across multiple sources (Excel files, digital platforms, departmental reports), flag conflicts, and document their root causes.Design and implement Data Validation rules, dropdown lists, and mandatory input constraints that prevent recurring errors rather than fixing them after the fact.Build standardized intake templates for other teams to use, supported by a simple usage guide that ensures compliance.Automate repetitive processes (cleaning, merging, scheduled updates) using Power Query, advanced formulas, and VBA/Macros where needed.Maintain participant and cohort records, track registration, attendance, and completion data, and verify alignment with official records.Produce recurring reports and tracking dashboards using Pivot Tables to support business development decisions.Improve data quality indicators: record completeness rate, duplication rate, and cleaning cycle turnaround time.Document procedures, data sources, and naming conventions so any new team member can pick up the work without disruption.Qualifications & Requirements:Bachelor’s degree in Information Systems, Business Administration, Statistics, or a related field.3+ years of experience in data management, data organization, or data analysis.Advanced Excel proficiency: Pivot Tables, lookup functions (VLOOKUP / XLOOKUP), and Power Query.Demonstrated hands-on experience with large databases (10,000+ records): cleaning, reconciliation, and error and duplicate detection.Ability to design Data Validation systems that prevent issues from recurring, not just correct them manually.High accuracy and strong attention to detail under the pressure of large data volumes and firm deadlines.Fluency in Arabic and English.Preferred Qualifications:Working knowledge of VBA / Macros for automating repetitive tasks.Prior experience with Learning Management Systems (LMS) and their enrollment data.Experience handling cohort records, program cycles, and certificate issuance.Familiarity with additional tools such as Power BI or SQL.