Deputy Board Secretary (UAEN)

Provide high-level administrative and advisory support to the Board of Directors and its Committees, ensuring effective governance practices, compliance with regulatory requirements, and efficient board operations. The role supports informed decision-making and promotes strong governance standards across the organization and its subsidiaries.Key Responsibilities1. Governance, Strategy & ComplianceSupport the implementation and adherence to corporate governance frameworks, policies, and procedures.Ensure Board and Committee activities comply with applicable laws, bylaws, and governance charters.Promote principles of integrity, transparency, accountability, and confidentiality.Contribute to continuous improvement of governance practices aligned with industry standards.2. Administrative & Organizational SupportMaintain an up-to-date registry of Board and Committee members, including roles and tenure.Manage governance documentation (policies, charters, corporate records) with proper version control.Coordinate Board and Committee calendars, agendas, and documentation.Ensure accurate and timely filing of statutory and corporate documents.3. Meeting Management & DocumentationOrganize and coordinate Board and Committee meetings.Prepare and distribute agendas and board packs in a timely manner.Draft, review, and finalize meeting minutes, ensuring accurate recording of decisions and action items.Track follow-ups and ensure timely closure of action points.4. Advisory SupportAssist in advising Board members and Committees on governance, legal, and regulatory matters.Monitor regulatory and industry developments and provide updates.Support Board member onboarding, succession planning, and development initiatives.Act as a key point of contact for Board-related governance matters.5. Committee Secretariat SupportProvide end-to-end secretarial support to assigned Board Committees.Ensure compliance with regulatory mandates and governance requirements.Support sub-committees in policy development, regulatory alignment, and documentation.6. Legal Documentation & Corporate RecordsSupport the preparation, review, and management of legal corporate documents such as Powers of Attorney, Memorandums, and Articles of Association.Coordinate notarization and legalization processes with relevant authorities.Maintain secure and centralized records of corporate documents.Develop standardized templates and processes for governance documentation.7. Additional ResponsibilitiesPerform other duties as assigned by the line manager in line with the role.Qualifications & ExperienceEducation:Bachelor’s degree in Business Administration, Law, or a related fieldProfessional certification in Corporate Governance or Board Secretarial practices is preferredExperience:7–10 years of experience in corporate governance, board secretariat, or a similar roleExperience in regulated or complex organizational environments is an advantageSkills & CompetenciesTechnical Skills:Strong understanding of corporate governance and regulatory complianceKnowledge of commercial and corporate lawsProficiency in board management tools (e.g., Diligent, Board portals)Excellent drafting, reporting, and documentation skillsStrong organizational and time management abilitiesBehavioral Competencies:Strong communication and interpersonal skillsHigh level of professionalism and confidentialityAbility to influence and engage stakeholdersAdaptability and problem-solving mindset