Design & Projects Administrator

Join our team as a Design & Project Administrator

Location: Atmos Design Studio - Sheikh Zayed Road, DubaiAbout UsAt Atmos Design Studio, we create more than interiors; we create timeless, considered spaces shaped around the people who experience them.

Rooted in the 20-year legacy and expertise of Caspaiou Design & Interiors, Atmos brings a fresh design perspective while carrying forward a strong foundation of quality, craftsmanship, and attention to detail.We specialize in bespoke, design-led interiors, guiding clients through a collaborative, client-focused journey from concept to completion. Our approach combines creativity, functionality, and sophistication to create spaces that are both distinctive and enduring.About the RoleWe are looking for a highly organized, proactive, and detail-oriented Design & Project Administrator to join our team. The ideal candidate will have strong administrative and commercial coordination experience, preferably within the interior design or FF&E industry, excellent organizational and communication skills, and the ability to independently manage BOQs, commercial documentation, supplier coordination, and project-related administrative tasks.Key ResponsibilitiesIndependently prepare, review, and update Bills of Quantities (BOQs) based on design specifications, furniture selections, and project requirements.Verify BOQ pricing, quantities, product details, and specifications against supplier quotations.Prepare client quotations, purchase requests, invoices, delivery notes, and other commercial documentation.Coordinate with local and international suppliers and manufacturers regarding pricing, quotations, product specifications, and lead times.Prepare quotations for bespoke furniture and other FF&E items based on design specifications and supplier pricing.Maintain updated supplier records, price lists, catalogues, and product information.Coordinate with the Finance Department regarding client invoicing, payment status, and supporting documentation.Process and maintain project-related commercial transactions and records within Microsoft Dynamics.Monitor FF&E production status, order readiness, and expected delivery schedules in coordination with the Procurement and Logistics teams.Communicate project updates, outstanding requirements, and potential delays to the relevant Project Managers.Maintain accurate and organized project records, trackers, order status reports, and outstanding action lists.Prepare project progress reports and assist with project completion and handover documentation.Organize and maintain the material sample library, ensuring samples are complete, updated, and properly recorded when issued or loaned.RequirementsDiploma or Bachelor's degree in Business Administration, Office Administration, or a related field.Minimum 3 years of relevant experience in an administrative or project support role, preferably within the interior design or FF&E industry.Proven experience independently preparing BOQs, quotations, purchase requests, invoices, and other commercial documentation.Good understanding of interior design processes, FF&E products, furniture specifications, materials, and finishes.Experience coordinating with local and international suppliers and manufacturers.Familiarity with procurement, production, and delivery processes from an administrative perspective.Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.Experience using Microsoft Dynamics or a similar ERP system.Strong numerical skills and excellent attention to detail, particularly when handling pricing, quantities, and documentation.Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.Excellent written and verbal communication skills in English.Proactive, resourceful, and able to work independently with minimal supervision.