Director of Administration

Director of Office AdministrationPalo Alto, CA | Hybrid | $250,000 to $275,000OverviewA leading law firm is seeking a Director of Office Administration to oversee office operations and business services across Palo Alto, San Francisco, and Utah. Reporting to the Director of Operations, this is a senior, hands on leadership role with responsibility for staff management, facilities, financial and billing support, HR coordination, vendors, and operational planning.Key ResponsibilitiesLead day to day office operations and manage business services staff, including hiring, training, development, performance, and resource allocation.Oversee facilities, office services, space planning, reception, safety, security, purchasing, and vendor relationships.Support budgeting, forecasting, accounts payable, billing processes, and other office financial functions.Partner with attorneys, Human Resources, Finance, Information Technology, and firm leadership on operational and personnel matters.Evaluate and improve processes, service delivery, efficiency, risk management, and office planning.Qualifications8+ years of relevant experience.Recent office administration, office management, or comparable leadership experience in a law firm or professional services environment preferred.Associate's or Bachelor's degree required; business, management, HR, or a related field preferred.Strong people management, budgeting, billing support, organizational, communication, and decision making skills.Microsoft Office and familiarity with practice management and billing systems.SHRM CP, SHRM SCP, PHR, or SPHR certification preferred.Schedule and TravelFull time, Monday through Friday, 9:00 AM to 5:30 PM PT. Monday and Friday are remote; Tuesday through Thursday are in person. The role is based in Palo Alto and requires travel to San Francisco at least four times per month, plus quarterly travel to Utah.