Document Control & General Affairs

Document Control & General Affairs (Executive Support)[Position Summary]We are seeking a detail-oriented and organized professional to support document control, general affairs, project administration, and executive support activities. This position will work closely with the Project Director / Project Manager and project team to ensure that project documents, administrative matters, invoices, meetings, and day-to-day office activities are properly coordinated and maintained.The ideal candidate is a reliable and proactive team member who can manage multiple priorities, communicate effectively with internal and external stakeholders, maintain accurate records, and handle confidential business information with discretion.[Duties & Responsibilities]Receive, log, organize, track, and distribute project documents and business correspondence.Maintain organized electronic and physical filing systems and ensure documents are properly maintained and readily accessible.Track document submissions, responses, approvals, and follow-up items in coordination with the project team.Process and track invoices, payment documentation, and related supporting materials in coordination with the project and accounting teams.Assist with general administrative and office support activities, including office supplies, vendor coordination, and preparation of business documents.Provide day-to-day administrative support to the Project Director / Project Manager, including calendar management, scheduling, travel arrangements, meeting coordination, and communication support.Coordinate internal and external meetings and assist with meeting agendas, materials, minutes, and follow-up action items.Assist in preparing reports, presentations, spreadsheets, correspondence, and other business documents.Communicate and coordinate with project team members, contractors, vendors, consultants, and other business stakeholders as needed.Support day-to-day office and project administrative activities and help ensure timely follow-up on assigned tasks.Maintain confidentiality when handling business, financial, personnel, project, and other sensitive information.Perform other administrative, project support, and general affairs duties as assigned.[Qualifications]Previous experience in document control, project administration, general affairs, office administration, or executive administration.Experience in the construction, engineering, manufacturing, or other project-based industry is preferred.Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.Experience with document management, project management, or enterprise systems is a plus.Strong organizational and time-management skills with excellent attention to detail.Strong written and verbal English communication skills and the ability to communicate effectively with management, project teams, contractors, vendors, and other stakeholders.Korean language ability is a plus for communication with Korean-speaking management and business stakeholders.Ability to manage multiple tasks and priorities in a fast-paced, project-based work environment.Ability to work independently while also collaborating effectively with management and project team members.Professional communication skills and a high level of discretion when handling confidential information.Strong follow-up skills and the ability to take ownership of assigned tasks through completion.Must be legally authorized to work in the United States.