Document Control - UAE National

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.Job DescriptionWe are seeking a detail-oriented and organized Document Control- UAE National professional for our Dubai office. As a UAE National, you will play a critical role in managing, organizing, and maintaining our company's documentation systems to ensure accuracy, compliance, and accessibility across all departments. This position requires a professional who can efficiently handle document workflows, maintain version control, and uphold the highest standards of record management.Manage and maintain document control systems, ensuring proper filing, indexing, and retrieval of all organizational documentsImplement and enforce document control procedures and policies in compliance with regulatory requirements and industry standardsMonitor document versions and revisions, maintaining accurate records of all changes and updatesCoordinate with various departments to collect, review, and process documents for storage and archivalEnsure compliance with document retention policies and regulatory requirements applicable to the organizationPerform regular audits of document management systems to identify discrepancies and implement corrective actionsMaintain organized filing systems, both physical and digital, ensuring easy accessibility and retrievalPrepare and maintain documentation logs, indexes, and tracking reportsCollaborate with team members to streamline document workflows and improve efficiencySupport the implementation and maintenance of document management software and systemsQualificationsUAE Nationals with Family Book onlyProven experience in document control, records management, or related administrative rolesProficiency with document management systems (DMS) and digital filing platformsStrong organizational and time management skills with exceptional attention to detailKnowledge of document control procedures, best practices, and regulatory compliance requirementsExcellent communication and interpersonal skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Ability to work independently and manage multiple tasks simultaneouslyStrong analytical skills and ability to identify process improvements