Document Controller & Secretary

Job SummaryMajesta is looking for a highly organized and detail-oriented Document Controller & Secretary to support the smooth operation of our projects and office administration.The role will be responsible for managing project documentation, maintaining accurate records, coordinating correspondence, supporting management, and ensuring all documents are properly controlled, filed, distributed, and updated.Key ResponsibilitiesDocument ControlManage, organize, and maintain all project and company documents.Control incoming and outgoing correspondence, drawings, submittals, RFIs, reports, approvals, and other project documentation.Maintain accurate document registers and tracking logs.Ensure documents are properly numbered, filed, archived, and easily accessible.Track document revisions and ensure the latest approved versions are circulated to relevant teams.Coordinate document submissions with clients, consultants, contractors, suppliers, and internal departments.Follow up on pending approvals, submissions, and required documentation.Maintain confidentiality and proper handling of sensitive company and project information.Assist project teams with preparation and submission of project documentation.Secretarial & Administrative SupportProvide administrative and secretarial support to management and project teams.Manage emails, correspondence, letters, reports, and meeting documentation.Schedule meetings, appointments, and internal coordination sessions.Prepare meeting agendas, minutes of meetings, and follow-up action points.Maintain organized digital and physical filing systems.Coordinate travel arrangements, bookings, and management schedules when required.Assist with preparation of presentations, reports, quotations, and official company documents.Support day-to-day office administration and coordination with different departments.RequirementsDiploma or Bachelor's degree in Business Administration, Office Management, or a related field.Previous experience as a Document Controller, Secretary, Administrative Assistant, or similar role, preferably within the interior fit-out, construction, design, or contracting industry.Strong knowledge of document control procedures and filing systems.Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.Excellent written and verbal communication skills in English.Strong organizational and time-management skills.High attention to detail and accuracy.Ability to manage multiple tasks and deadlines.Professional communication and interpersonal skills.Ability to handle confidential information responsibly.PreferredExperience working with interior fit-out or construction project documentation.Familiarity with document management systems and project submission procedures.UAE experience will be an advantage.Key SkillsDocument Control • Administration • Project Coordination • Filing & Records Management • Correspondence • Meeting Coordination • Microsoft Office • Communication • Organization • Attention to Detail