Document Controller

Role Purpose:We are looking for an experienced Tender & Document Controller to manage the end-to-end documentation and coordination process for tenders, bids, pre-qualifications, and vendor registrations.The ideal candidate will have 5+ years of experience in a structured engineering, technology, systems integration, ICT, ELV, or contracting environment similar to, with strong experience handling complex technical and commercial tender documentation in Saudi Arabia.The role requires excellent document control, coordination, attention to detail, deadline management, and familiarity with Saudi client, government, and procurement portals.Key Responsibilities:Receive, log, and track all tender documents (RFP/RFQ, addenda, clarifications).Prepare tender checklists, compliance matrices, and submission trackers.Coordinate with Pre-Sales, Engineering, Procurement, and Finance to collect:Technical submittals, drawings, BOQs, method statements, schedules.Commercial offers, forms, and declarations.Compile, format, and quality-check full tender packages (technical + commercial).Upload and submit tenders via client/government portals.Maintain an organized electronic filing system for all tender records and versions.Control document revisions, transmittals, and ensure only latest approved documents are used.Manage company pre-qualification and vendor registration documents on required portals.Handle official correspondence with clients/consultants related to tender queries and clarifications.Prepare tender status reports (submitted, pending, awarded, lost) and support audits with complete records.Requirements:5+ years of relevant experience in Tender Management, Bid Coordination, or Document Control.Experience within ICT, systems integration, ELV, engineering, or technology solutions.Strong experience managing technical + commercial tender documentation.Experience with Saudi government/client tender and procurement portals.Excellent Microsoft Office and PDF/document management skills.Strong attention to detail, organization, follow-up, and deadline management.Bachelor's degree in Business Administration, Engineering, IT, or a related field.