Document Controller

Position Title: Document ControllerReports To: Executive DirectorLocation: Riyadh, Saudi ArabiaEmployment Type: Full-timeAbout Land Sterling:Land Sterling is a leading real estate and asset advisory firm specializing in project management, building consultancy, facilities management, cost consultancy, property management, valuations and strategic consulting. With a reputation for delivering exceptional results, Land Sterling works with clients to optimize project outcomes, offering expertise across property development, valuations, and consultancy services.Role Summary:The Document Controller will play a pivotal role in ensuring the smooth and efficient management of all project documentation. This position requires a highly organized and detail-oriented individual to support project teams by maintaining document control systems, ensuring compliance with standards, and facilitating seamless communication and collaboration across all stakeholders.Key Responsibilities:Document Management:Establish, maintain, and update the document control system for the project.Ensure all project documentation is accurate, well-organized, and up to date.Manage the registration, distribution, and archiving of project-related documents (e.g., contracts, drawings, specifications, meeting minutes).Compliance and Standards:Ensure documentation complies with project requirements, company standards, and industry best practices.Verify that all incoming and outgoing documents meet quality and compliance standards before distribution.Coordination and Communication:Act as the central point of contact for document-related inquiries and communication among project stakeholders.Collaborate with project managers, engineers, and other team members to support their documentation needs.Systems and Tools:Utilize document control software or tools Autodesk Construction Cloud, Google Drive platforms.Continuously improve document control processes and recommend software or system enhancements as needed.Reporting and Tracking:Generate regular reports on document control activities, including status updates, missing documents, and compliance metrics.Maintain an accurate and traceable log of all documentation and revisions.Support for Audits:Facilitate internal and external audits by providing documentation as requested.Ensure all records are properly stored and retrievable in accordance with project and legal requirements.Work Environment:The role involves working in Land Sterling’s corporate offices and project sites as required. Occasional travel and extended working hours may be needed to meet project deadlines and deliverables. Land Sterling’s reserves the right to select working location based on the department's needs.Note: This job description may be subject to modification to align with Land Sterling’s evolving business needs.