Document Controller

Job Title: Document ControllerLocation: Riyadh, KSAQualification:Diploma or Bachelor's degree in Business Administration or a related fieldConstruction industry qualification or minimum 5 years’ experience in Document ControlGCC/ Saudi experience is essentialBroad-based experience across all main disciplines, as well as the full life cycle of a projectExperience with other Document Management Platforms (such as Unifier) preferableSkills & CompetenciesGood level of competency in MS Office, including Word; Excel; Power PointThorough knowledge of Aconex and UnifierKey ResponsibilitiesReceive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registersMaintain and update all project logs and provide the required information for preparation of reportsMaintain project filing system as per the Project requirements and implement an effective document filing and retrieval systemAssist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filingAssist in the preparation of all project minutes of meetings, dispatch, circulate and filingAssist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on statusAssist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittalsLiaise with site supervision staff and collate data to assist in the preparation of all reportsAssist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reportsReceive, maintain and log all project related electronic mail and documentsMaintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site officesMaintain log and update “Record Copy” and “Coordination Copy” of all project related contract documents, “construction issue” drawings, specification, documents, submittals…etc.Prepare copies and return back to Contractor & Client all submittals reviewed and returnedAffix the necessary stamp on the “Record Copy” and “Coordination Copy” and file accordingly to all submittals reviewed and returned File all submittals according to the PQP filing system, Label all files according to the PQP filing systemPrepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project TeamMaintain backup soft copies of the project documentation on daily/weekly/monthly basisIdentify potential safety concerns within the site office and inform RE/Site HSEAt project close-out complete the archiving / e-archiving of all documents and maintain such recordsLiaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the REONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.