Documentation Clerk

Nova Biomedical: One Global Brand. One Vision. Together under one name.Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical, marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we're accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.Job SummaryThe Documentation Clerk supports the Documentation Control team by managing the release, tracking, and maintenance of controlled documents. This role ensures accuracy, organization, and accessibility of documentation across systems and files while supporting internal teams and external vendors. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities efficiently.ResponsibilitiesRelease Engineering Change Orders (ECOs), Manufacturing Variances (MVs), and pilot documentationPerform data entry and maintain records across SAP, Access, and documentation databasesTrack ECOs and MVs to ensure accurate and timely processingMaintain and organize physical and electronic document files and recordsAssign and log document numbers in accordance with established proceduresVerify document accuracy, including revisions, numbering, and release requirementsFulfill print requests via service window and emailConvert documents into PDF format for network accessManage service calls for equipment and maintain related documentationRecord and submit meter readingsMonitor and maintain paper and toner inventoryCoordinate off-site document storage (Iron Mountain)Collaborate with internal teams and external vendorsExperience Requirements0–2 years of experience in documentation control, administrative support, or a related environmentExperience with SAP and/or database systems preferredProficiency in Microsoft Office (Word, Access, Excel)Strong organizational skills with high attention to detailPhysical Requirements And Working ConditionsAbility to sit for extended periods while working on a computerOccasional standing, walking, and lifting of files or boxes (up to 25 lbs)Office-based role with frequent use of computer systems and printersFast-paced environment requiring multitasking and attention to detailWhy Work for Nova BiomedicalFlexible Medical, Dental, & Vision CoverageCompetitive 401k company matchBonus Program, Generous PTO and paid holidaysGenerous Tuition reimbursementHybrid and flexible work arrangementsProfessional development, engagement and eventsCompany marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME officesCompany subsidized cafeteria in our Waltham, MA officeWork Location: On site in Waltham, MATargeted Salary Range: $28–$30/hourNova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.About The CompanyAt Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity.Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you're in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.Explore what’s next with us at novabiomedical.comEEO StatementNova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.Privacy policyhttps://advancedinstruments.showpad.com/share/DmsEd5QTLlqemTYABlvDW