ELV Maintenance Coordinator

We are hiring! 🚀 We are looking for an organized and proactive Maintenance Coordinator to join our ELV / Security Systems Maintenance team in Dubai, UAE.If you have a strong background in managing Annual Maintenance Contracts (AMC), preparing commercial quotations, handling SIRA portal administration, and driving client follow-ups, we want to hear from you!Role OverviewPosition: Maintenance Coordinator

Location: Dubai, United Arab EmiratesReports To: Head of ELV Maintenance

Department: Maintenance – ELV / Security SystemsWhat You Will Do!!!AMC & Contract Renewals: Maintain the AMC master tracker, monitor contract expiry, and prepare timely renewal proposals to ensure zero missed opportunities.Quotation Preparation & Follow-up: Prepare accurate commercial proposals based on BOQs, site requirements, and PPM findings.

Actively follow up with clients to expedite approvals.SIRA Portal Administration: Manage portal updates, document submissions, and license renewals to ensure regulatory compliance.NOC Coordination: Maintain the client NOC tracker and coordinate Police NOC-related activities within strict timelines.Supplier Pricing Management: Keep supplier price lists updated, follow up on material quotes, and coordinate with procurement to support cost-effective estimation.Reporting: Prepare periodic reports on AMC renewals, quotation pipelines, and pending approvals for management review.Key Performance Indicators (KPIs)AMC Renewal Tracking: 100% of AMC contracts tracked with expiry dates and renewal status updated.Renewal Proposal Submission: 100% of renewal proposals submitted within the agreed timeline.Quotation Turnaround Time: Quotations prepared and submitted within the defined turnaround time.Quotation Tracker Accuracy: 100% accuracy in quotation records, status updates, and follow-up details.Quotation Follow-up: Timely follow-up on all pending quotations, with actions and outcomes documented.SIRA Portal Management: Timely completion of assigned portal activities and renewals.Client NOC Management: 100% of NOC applications tracked, with timely initiation and follow-up.Supplier Price List: Regular updates to supplier pricing records and timely follow-up on pending quotations.What We Are Looking ForEducation: Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field (preferred).Experience: Proven experience in maintenance coordination, AMC administration, and quotation preparation.Tech Skills: Proficiency in Microsoft Excel for data management, trackers, and reporting.Core Skills: Strong organizational skills, sharp attention to detail, commercial awareness, and excellent communication.Mindset: Proactive follow-up discipline with the ability to manage multiple priorities simultaneously.