Event Coordinator

Our client, a well known hedge fund, located in New York, NY is seeking an Events Coordinator to support the planning and execution of internal and external events. This individual will work closely with internal stakeholders, vendors, and senior leadership to ensure events are organized, professional, and executed seamlessly.ResponsibilitiesCoordinate internal and external events, including client events, conferences, meetings, dinners, receptions, and employee programsManage event logistics from planning through execution, including venues, catering, transportation, AV, signage, and materialsServe as a primary point of contact for vendors and internal stakeholdersMaintain event calendars, timelines, budgets, guest lists, and registration detailsCoordinate invitations, RSVPs, seating plans, and attendee communicationsPartner with Marketing, Executive Assistants, Office Services, and other internal teams as neededAssist with venue sourcing, vendor selection, contract coordination, and invoice processingProvide on-site event support and troubleshoot issues in real timeTrack expenses and ensure events remain within budgetPrepare event materials, presentations, name badges, agendas, and related documentationSupport post-event follow-up, including attendance tracking, expense reconciliation, and feedbackMaintain strong relationships with venues, caterers, and other external partnersHandle multiple events and priorities in a fast-paced, high-touch environmentQualifications2+ years of experience in events from a financial services firm.Strong organizational and project-management skillsExcellent written and verbal communication skillsStrong attention to detail and ability to manage multiple deadlinesProfessional presentation and comfort interacting with senior executives and clientsProficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and TeamsExperience with event-management or registration platforms is a plus