Event Executive

Event Executive

Location: Delhi NCREmployment Type: Full-timeExperience: 2–4 Years

About the Role

• We are looking for an experienced and hands-on Event Executive who can manage events end-to-end — from initial planning and coordination to on-ground execution and post-event closure.The ideal candidate should have strong experience in event planning, client coordination, vendor management, logistics, budgeting, and event execution. The candidate must be comfortable taking ownership of events and coordinating with multiple stakeholders to ensure successful delivery.

Key Responsibilities

-Manage events end-to-end, from planning and preparation to execution and closure.Understand client requirements and develop event plans accordingly.Plan event timelines, schedules, budgets, manpower, logistics, and operational requirements.Coordinate with clients, vendors, suppliers, event partners, and internal teams.Source, negotiate with, and manage vendors for event-related requirements.Handle venue setup, branding, décor, equipment, hospitality, transportation, and other logistics.Prepare event checklists and ensure all requirements are completed within timelines.Manage on-ground event operations and coordinate teams during the event.Handle last-minute challenges and ensure smooth execution under pressure.Coordinate events such as corporate events, tournaments, private functions, brand activations, and social events.Manage customer enquiries, bookings, registrations, and event-related communication.Support sponsorships, partnerships, and brand collaborations when required.Track event expenses and coordinate with the finance team for payments and settlements.Conduct post-event follow-ups, vendor closures, feedback collection, and reporting.Maintain proper documentation of event plans, vendor details, quotations, and event reports.

Requirements

• 2–4 years of hands-on experience in end-to-end event management.Proven experience managing events from planning to final execution and closure.Strong vendor management and negotiation skills.Excellent client communication and stakeholder management skills.Strong organizational and multitasking abilities.Good problem-solving and decision-making skills.Ability to manage teams and vendors on-ground.Proficiency in MS Excel/Google Sheets and basic event documentation.Energetic, proactive, and comfortable working in a fast-paced environment.Willingness to work flexible hours, weekends, and travel to Delhi NCR and other cities for events when required.What We’re Looking For :-A hands-on event professional who can take complete ownership of an event.Someone who can independently manage multiple aspects of an event without constant supervision.Strong attention to detail and ability to deliver events within timelines and budgets.A candidate with practical experience in planning, coordination, vendor management, logistics, and on-ground execution.