Event Executive

Whizz HR is hiring for Event Specialist/Executive in Mumbai:About the RoleWe are looking for an experienced Event Specialist with strong knowledge of events, exhibitions, conferences, and experiential projects. The role requires someone who can handle projects from concept and costing to execution and closure.The candidate will work closely with the design team, vendors, and leadership to estimate project costs, plan production, and ensure smooth on-ground execution while maintaining quality, timelines, and budgets.Key ResponsibilitiesProject Planning & CostingWork with the design team to understand project concepts and requirementsPrepare detailed cost estimates and production budgetsIdentify suitable materials, vendors, and production techniquesAnalyze project feasibility and present costing reports to the leadership teamVendor ManagementIdentify and coordinate with fabricators, printers, production vendors, and technical teamsNegotiate pricing and finalize vendors within budgetEnsure vendors clearly understand the design specifications and execution requirementsProduction & ExecutionOversee the production process for events, exhibitions, booths, and conferencesManage timelines and ensure all deliverables are completed as plannedSupervise installation, setup, and dismantling of event structuresOn-Ground Event ExecutionManage on-site execution of projectsEnsure the final output matches the approved designs and expectationsCoordinate with vendors, production teams, and internal staff during the eventProject Monitoring & ReportingProvide regular updates and progress reports to leadershipEnsure projects are executed within approved budgets and timelinesResolve on-site challenges and ensure smooth event operationsProject ClosureOversee final execution and event completionEnsure proper vendor deliverables and quality checksSupport final project closure including vendor coordination and documentationRequired SkillsStrong knowledge of event production, exhibition stalls, and conference setupsExperience preparing costing estimates and production budgetsVendor management and negotiation skillsStrong understanding of materials, fabrication, printing, and event production techniquesAbility to manage multiple projects simultaneouslyStrong problem-solving and decision-making abilityPreferred (Good to Have)Experience working with event agencies or exhibition companiesKnowledge of stage production, lighting, AV setup, and event infrastructureFamiliarity with event fabrication and installation processesPersonality TraitsStrong leadership and coordination skillsDetail-oriented and execution-focusedCalm under pressure during eventsProblem-solving mindsetStrong communication skillsWrite to us with your resume at hello@whizzhr.comWarm regards,Whizz HR