Event Executive

At Mamula Island by Banyan Tree, culture, hospitality and nature come together to brighten life's best bits. We're looking for an Events Executive who cares about the details as much as the big picture. You'll plan and deliver events on a 19th-century fortress island at the entrance to the Bay of Kotor. Each one starts with a boat ride and ends with a story. Are you organised, calm under pressure and at home in luxury hospitality? Read on.

Key Responsibilities

Support the planning, coordination, and execution of all assigned events from the initial inquiry to the post-event follow-up, ensuring high quality across all phasesPrepare detailed proposals, operational plans, run sheets, and other documents in accordance with client requirements and hotel standardsMaintain daily communication with clients, ensuring a clear understanding of their expectations and providing timely responses to all requestsCoordinate with all operational departments (F&B, Front Office, Housekeeping, Engineering, Spa, etc.) to ensure seamless event executionMonitor the setup, execution, and dismantling of events, ensuring compliance with standards, deadlines, and client requirementsEnsure all event spaces are prepared according to specifications, brand standards, and agreed schedulesMonitor event quality and guest satisfaction during execution, proactively resolving any potential issuesMaintain accurate records of all events, including contracts, function sheets, invoices, and post-event reportsSupport revenue growth by identifying upselling opportunities (F&B packages, upgrades, additional services, etc.)Contribute to the development and implementation of creative event concepts and special experiences to increase guest satisfaction and business volumeBuild and maintain strong relationships with clients, agencies, corporate partners, and local stakeholdersCoordinate closely with the Sales & Marketing team to convert inquiries into confirmed bookings and align with revenue goalsConduct post-event evaluations and collect client feedback to improve future eventsMonitor market trends and competitor activities in the events and hospitality industry for continuous improvementEnsure compliance with hotel policies, health and safety regulations, and brand standards at all timesMaintain effective communication with all departments and external suppliers to ensure operational efficiency

Qualifications

Experience in event organization, hospitality, hotel operations, banquets, or a related fieldStrong understanding of event planning processes, operational workflow, and on-site executionStrong organizational skills with the ability to manage multiple events simultaneously in a dynamic environmentExcellent communication and interpersonal skills with a strong focus on guest experience and client satisfactionProven ability to work under pressure, meet tight deadlines, and maintain a high level of accuracyStrong problem-solving skills and quick decision-making during operational executionProficiency in MS Office Suite(Word, Excel, PowerPoint); experience with event management systems is an assetFlexibility and willingness to work shifts, including evenings, weekends, and holidays in line with operational needsAbility to work as part of a team and coordinate effectively across multiple departmentsExcellent command of English; additional languages are an asset in an international hotel environmentWhat we offer:A dynamic, supportive, and inspiring work environment where every day presents new opportunities for growth and developmentThe opportunity to build your career within a prestigious luxury hotel renowned for excellence in hospitalityContinuous learning and professional development opportunitiesTwo days off per weekComplimentary staff meals during working shiftsMonthly accommodation allowanceLooking forward to receiving applications from candidates with a genuine passion to contribute to our unique story. Please send your CV to workwithus-mamulaisland@banyantree.com