Executive – Accounts Payable

Role Summary The Executive – Accounts Payable is responsible for the accurate and timely processing of supplier invoices and payments. The role maintains strong vendor relationships, ensures expenses are correctly coded and authorized, supports month-end and year-end closing, and upholds internal controls and audit readiness across the AP function.Key Responsibilities 1. Invoice Processing Review and verify supplier invoices for accuracy and completeness. Process invoices accurately and within agreed service level agreements (SLAs). Ensure proper coding and allocation of expenses in the accounting system. 2. Vendor Management Coordinate with suppliers and internal departments to resolve invoice discrepancies. Respond to vendor inquiries regarding payments and account balances. Maintain accurate vendors master data and records. 3. Payments Prepare payment runs in accordance with payment schedules. Ensure all payments are properly authorized and supported by required documentation. Process electronic transfers, wire payments, and cheques as applicable. Monitor and track payment status to ensure timely settlement. 4. Month-End, Reporting & Reconciliation Assist in month-end and year-end closing activities. Prepare AP-related reports, bank reconciliations and aging analyses. 5. Compliance, Controls & Audit Ensure compliance with company policies, accounting standards, and internal controls. Maintain accurate and organized records for audit purposes. Support internal and external audit requests. Identify process improvement opportunities and contribute to AP efficiency initiatives. Qualifications & Experience Bachelor’s degree in accounting finance or a related field; part-qualified or studying towards a professional qualification (e.g. CIMA, ACCA, CA) is an advantage. 1–3 years of experience in Accounts Payable or general accounting. Working knowledge of accounting principles, three-way matching and AP controls. Experience with an ERP / accounting system (e.g. SAGE, Oracle). Proficiency in Microsoft Excel (lookups, pivot tables, reconciliations). Skills & Competencies Strong attention to detail and accuracy. Good organizational and time-management skills, able to meet payment and closing deadlines. Clear written and verbal communication for dealing with suppliers and internal stakeholders. Problem-solving ability, especially in resolving invoice and payment discrepancies. Integrity and discretion in handling confidential financial information. Team player with a continuous-improvement mindset. Key Performance Indicators Invoice processing accuracy and turnaround within SLA. On-time payment rate and number of payment errors. Timely completion of reconciliations and AP reports at month-end. Vendor query resolution time. Audit findings related to AP records and controls.