Executive - Administration & Facility

ob descriptionAbout the jobJob Title: Executive - Administration & FacilityLocation: Vadodara (On-Site)Experience: 1 - 5 yrs.Shift: Rotational shiftJob Scope:Collabera is looking for an administrative executive to join our team and support our daily office procedures. A successful administrator will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records. If you have previous experience as an office administrator or similar administrative role, we'd like to meet you.Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.Responsibilities:Front Desk ManagementAnswer queries by employees and clientsManage office supplies stockPrepare regular reportsOrganize a filing system for important and confidential company documentsMaintain a company calendar and schedule appointmentsBook meeting rooms as requiredDistribute and store correspondence (e.g. letters, emails and packages)Prepare reports and presentations with statistical data, as assignedArrange travel and accommodationsSchedule in-house and external eventsRequirements:Proven work experience as an Administrative Officer, administrator, or similar roleSolid knowledge of office proceduresExperience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-solving attitudeExcellent written and verbal communication skillsAttention to detailHigh school diploma; additional qualifications in Office Administration are a plus