Executive Administration

1.0 Job ResponsibilitiesArrange conference facilities and meeting rooms, and organize and schedule appointments and meetingsManage office doors, drawers, cabinet keys, tables, and labelingAssist in preparing regularly scheduled reports and maintaining proper filing systemsPerform clerical duties and administrative processes to support daily office operationsLiaise with China expatriate staff regarding their incoming and outgoing arrangements and mattersArrange transportation for visitors, VIPs, and expatriates upon arrival and departureGreet and direct visitors to the appropriate office and handle inquiries or complaints in a courteous and professional mannerArrange accommodation, lockers, and PPE distribution for expatriate staff, and liaise with them regarding their needs and requirementsAssist with monthly administrative payment submissions, including Wi-Fi, telephone lines, transportation fees, canteen fees, photocopying services, courier services, visa charges, and other related expensesIdentify and be aware of the risks and opportunities associated with assigned duties, including the potential consequences and impact of failureOther additional work tasks or additional roles assigned by the superior2.0 Job RequirementsMinimum qualification of STPM or DiplomaMinimum 2 years of experience in a clerical or administrative position, or a similar roleFluent in English. Mandarin-speaking ability is an added advantage for liaising with China counterpartsProficient in Microsoft OfficeGood interpersonal and time-management skills