Executive Administrative Assistant

Role Description The Executive Administrative Assistant is a full-time hybrid role based in Dubai, This role supports senior leadership by managing calendars, scheduling meetings, and preparing correspondence and reports. Daily tasks include handling phone calls and emails, organizing digital and physical files, maintaining records, and ensuring smooth office operations. The Executive Administrative Assistant also assists with meeting preparation, minutes, follow-up actions, and communication between internal teams and external stakeholders. The position requires a high level of professionalism, attention to detail, and the ability to prioritize tasks in a dynamic environment.Qualifications Candidates who have practical knowledge of the JAFZA portal, employment visa processing, visa amendments, cancellations, renewals, and related employee immigration procedures will be preferred.Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management and executive support.Candidates should possess excellent Phone Etiquette and Communication skills, with the ability to interact professionally with internal and external stakeholders.Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and records management.Candidates should have proficiency in office software (e.g., MS Office or equivalent), and the ability to learn new digital tools quickly.Candidates should demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities.Candidates should have a customer-service mindset, discretion with confidential information, and a professional, collaborative approach.Previous experience in an executive or senior-level administrative role is preferred; experience in sustainability, logistics, or related sectors is an advantage.A diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred but not mandatory if experience is equivalent.