Executive Administrative Assistant

We are looking for an experienced and highly organised Team Secretary to support a senior leadership team within a fast-paced technology environment.The roleYou will be responsible for the smooth coordination of day-to-day activities, including:

• Managing calendars, scheduling meetings, and maintaining visibility of key commitments
• Coordinating internal and external meetings, from agendas and meeting logistics through to minutes and follow-ups
• Arranging domestic and international travel, including itineraries, bookings, visas, and related documentation
• Managing expense claims, reimbursable expenses, invoices, and payment follow-ups
• Facilitating communication between senior leadership, internal teams, and external stakeholders
• Maintaining confidential records and supporting team administration, onboarding, events, venue arrangements, and other priority initiatives
• Providing proactive administrative support and ensuring important actions and follow-ups do not fall through the cracksWhat you bring
• Diploma or Degree in Business or a related field
• 2–3 years of experience as a Team Secretary, Executive Assistant, Personal Assistant, or in a similar support role
• Strong experience managing calendars, meetings, travel arrangements, and expenses
• Excellent organisation and time-management skills, with the ability to handle competing prioritiesIf you are someone who takes pride in keeping things organised, anticipates what needs to be done, and enjoys supporting teams in a dynamic environment, we'd be happy to hear from you.Get in touch with us to find out more or submit your application.EA License: 04C3537 | Talentvis SingaporeEA Personnel: R26160646 | Adrian Tan