Executive Administrative Assistant

About usOur client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team.ResponsibilitiesServe as the front desk point of contact, greeting clients and visitors and answering and routing callsManage scheduling and calendars, including meetings, conference rooms, calls, and client signingsOversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendorsDraft, format, and proofread letters, memos, and general correspondenceSupport the Managing Partner with administrative tasks, deadline reminders, and follow-upsAssist with time entry, billing, expense reports, client intake, and conflict checksKeep electronic and physical files organized in line with firm confidentiality and records policiesCoordinate with attorneys, paralegals, and staff to keep the office running smoothlyQualifications2+ years of administrative, receptionist, or office coordinator experience, ideally in a legal, financial services, or professional services environmentPolished, professional demeanor with clients and visitorsStrong organizational skills and a sharp eye for detailTech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocsAbility to juggle multiple priorities in a fast-paced, client-focused officeDiscretion with confidential client and financial information