Executive Administrator

Company Description NEUN URETHANE is an international distributor specializing in polyurethane and chemical materials used across a wide range of industrial applications. Our products support manufacturing for PU sandwich panels, refrigerators, water heaters, waterproofing systems, sport flooring, rubber, plastics, paints, and broader polyurethane industries. We work closely with manufacturers to provide reliable materials that meet diverse technical and quality requirements. The company focuses on building long-term partnerships, efficient supply chains, and consistent product performance for clients in multiple markets.Role Description Management, Logistics, Supply Chain, or a related field is preferred.Minimum 3–5 years of experience in administration, executive support, logistics coordination, procurement, or a similar role.Experience preparing and managing purchase orders, invoices, shipping documents, delivery schedules, and shipment tracking.Good understanding of import/export documentation and logistics processes is an advantage.Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.Excellent organizational and time-management skills, with the ability to manage multiple tasks, deadlines, and priorities.Strong written and verbal communication skills in English; Arabic is an advantage.Ability to communicate professionally with suppliers, customers, logistics companies, banks, and internal departments.Good attention to detail and accuracy in handling commercial and administrative documents.Basic understanding of finance, procurement, and accounts documentation.Ability to prepare reports, presentations, correspondence, and meeting documentation for management.Strong problem-solving skills and the ability to follow up proactively on pending matters.Professional, reliable, and able to handle confidential information with discretion.Ability to work independently in a fast-paced trading and logistics environment.UAE experience is preferred. Excellent command of English, both written and spoken. Arabic language skills are preferred and considered an advantage.Candidates should possess strong administrative and organizational skills, including calendar management, meeting coordination, and document handling.Prepare and follow the document of shipping and PO & PFI & Contracts -Follow the shipments & trucks (orders) coming by sea and road .Candidates should possess excellent communication skills, including clear written and verbal communication in English and professional email and report writing.Candidates should possess proficiency with office software and tools, such as word processing, spreadsheets, presentation software, and basic database or CRM systems. excel ProgramCandidates should possess time management and prioritization skills, with the ability to handle multiple tasks, meet deadlines, and support executives in a fast-paced environment.Candidates should possess attention to detail and accuracy, especially in preparing documents, maintaining records, and supporting basic financial and procurement processes.Candidates should possess interpersonal and collaboration skills, with the ability to work effectively with cross-functional teams, clients, and suppliers.Relevant experience in executive or office administration, preferably within industrial, manufacturing, or distribution sectors, is beneficial.A diploma or bachelor’s degree in Business Administration, Management, or a related field is preferred, along with a high level of professionalism and discretion.share the CV to Info@NeunUrethane.com